Job Information
Youngstown State University Coordinator, Grants and Restricted Accounting in Youngstown, Ohio
Summary of Position
Administers accounting functions for grants, contracts, and revenue producing activities for applicable funds, including but not limited to Excellence Training Center (ETC) and Workforce Education and Innovation (WEI) including all aspects of support for financial processing, analysis, reporting, and compliance.* *Ensures the daily function of operations and services related to any assigned program, initiative, or objective. Works under general supervision and may make some work procedural decisions which do not contravene policies; generally, determines work sequences (which task comes first) within any department/divisional guidelines.
Position Information
*Essential Functions and Responsibilities: *Analyzes data submitted to determine rationale for entry to accounting ledgers; ensures conformity with generally accepted accounting principles and university procedures. Examines and interprets accounting pronouncements and regulatory publications to determine their applicability to university processes; documents applicable guidelines and makes recommendations for implementation.
Interprets grant and contract award terms and sponsor guidelines that affect financial issues and assists Principal Investigators (PIs) and other administrators as needed. Provides customer service and financial technical support to PIs and staff on issues that may impact the fiscal administration of a project.
Analyzes financial data to ensure conformity with regulatory and contractual requirements. Ensures grant recipients' adherence to applicable rules and regulations and university policies governing grant expenditures. Elevates non-compliance internally as needed.
Prepares requisitions for all necessary supplies, material, and equipment required for WEI operations; monitors submitted requisitions and purchase orders, contacts vendors, compares price quotes, writes specifications, assures accuracy and completeness of orders, receives deliveries, processes receipts, closes purchase orders when appropriate, and ensures compliance with all established procedures.
Prepares complex original and adjusting journal entries relative to monthly, quarterly, and annual accounting cycles and accounting period closes. Performs reconciliation of accounts to ensure financial accuracy and compliance with applicable guidelines. Prepares complex financial, statutory, and management reports for internal and/or external use.
Coordinates billing process for contracts, and revenue producing activity including preparation and submission of invoices and follow-up on outstanding receivables.
Analyzes and calculates cost sharing, and payroll corrections.
Reviews quotes and new equipment templates for revenue producing activities as needed.
Participates in Equipment Usage Service Center set up, helps develop equipment usage rates, monthly activity processing and annual review process.
Monitors grant, contract, and revenue producing budgets and accounting activity. Prepares budget modifications.
Participates in applicable training, e.g. PI and financial manager training.
Assists with subaward monitoring.
Serves as a backup to staff as needed. Regularly communicates with supervisor and other staff, including student workers, as required or needed in the completion of daily tasks in support of overall goals and objectives.
Prepares and maintains accurate records of daily tasks in accordance with applicable policies and procedures and assures timely communication with supervisor, staff, and students where appropriate.
Remains informed of current developments and procedures pertinent to duties; participates in staff development activities; attends meetings, conferences, and other events.
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