Job Information
Delco Development Part Time Accounts Payable Specialist in Willingboro, New Jersey
Position Overview:
Reporting to the Assistant Controller, the Accounts Payable Specialist is responsible for accounts payable function, general ledger entries and ad hoc reporting in a multi entity setting. The position will also include general filing, clerical, and accounting analyses as requested.
Essential Duties & Responsibilities:
Posts accounts payable invoices and ensures they are assigned to the correct property and general ledger account.
Prepares accounts payable checks from multiple checking accounts ensuring proper invoice approvals and allocations have been made.
Maintain accounts payable and banking files ensuring that records are filed accurately and regularly.
Works with Human Resources to approve and allocate employee benefit invoices.
Pays supplier invoices in a timely manner.
Makes and records debt payments as they become due.
Ensures inter-company transactions are properly recorded and balanced to each other.
Conduct periodic reconciliations of key accounts to ensure accuracy.
Files invoices and conducts weekly back-up after all check-runs.
Prepares boxes and files for permanent retention annually.
Maintains company vendor files, including W-9 forms.
Accurately and timely prepares 1099 and 1096 forms for all entities.
Scans capitalized invoices for all properties on a weekly basis.
Calculates variances from the budget and reports significant issues to management.
Reviews and transmits sales & occupancy tax reports and payments.
Assists management in month-end and year-end closes.
Scans other documents as necessary.
Other duties as assigned by management.
Qualifications:
Associate ‘s degree or equivalent related experience in accounting.
Previous experience in a multi-entity environment is required.
Utilization of multiple accounting information systems, with AppFolio and M3 Accounting software a plus.
Previous experience in property management or real estate would be a plus.
Highly proficient in Microsoft Office, specifically Microsoft Excel.