Job Information
Arizona Employer Administrative Assistant - Accounting - Flagstaff in Williams, Arizona
This job was posted by https://www.azjobconnection.gov : For more information, please see: https://www.azjobconnection.gov/jobs/7408832
Join our Administrative/HR/Accounting team!
Job Summary:
The Administrative Assistant is responsible for assisting and supporting the Southwest Regional Controller and Regional Accounting Department staff located at out Flagstaff regional accounting office.
Why Accounting?
We are a dedicated team that works hard to ensure financial accuracy and efficiency while sharing a commitment to sustainability. As part of the Xanterra Travel Collection, we take pride in delivering memorable experiences for our guests, all while maintaining sound financial practices to support long-term growth and success. Our accounting practices ensure transparency, accuracy, and sustainability!
Responsibilities
Receives checks and prepare deposit logs for prepays, accounts receivable, and miscellaneous accounts for the Arizona properties: Grand Canyon Railway (GCR), Grand Canyon South Rim (XSR), The Grand Hotel (TGH), and Tusayan Trading Post (TTP) properties.\ Deposits all checks remotely to NBA or JPMorgan Chase daily. Distribute deposit logs to Accounts Receivable, Income Auditor, and Southwest Regional Controller daily. Update monthly and YTD deposit logs as needed.\ Prepares and distribute weekly work schedules.\ Keeps the employee data sheet and accounting organizational chart up to date.\ Provides monthly safety training to accounting employees. Maintain SDS binder.\ Maintains DMV fleet registration/licensing needs for all GCR, XSR, TGH, and TTP company vehicles.\ Prepares credit letters/applications to new prospective vendors as needed; submit credit applications to corporate legal for review and signature approval.\ Reviews and verify receipts attached to employee travel expenses and reimbursement requests and submit to Southwest Regional Controller for approval.\ Saves Capital Expenditure paperwork (submittals, invoices, closures, and disposals) to the corporate shared drive for the GCR, TGH and TTP.\ Sends annually written correspondence to GCR, XSR, and TGH liquor vendors that have our fixed deposits on hand and request confirmation of receipt.\ Runs and distribute monthly financial reports and annual budget reports.\ Completes general clerical duties include filing, opening, and distributing internal/external mail, phones, copying, faxing, creating file folder labels, directing guests/employees where needed, creating spreadsheets and forms, etc. Monitor and order office supplies.\ Crosstrains in the Williams and Tusayan cash operations to fill in during absences (vacation/sick days, etc.).\ Performs mailroom duties, such as, daily mail runs to/from Williams/Flagstaff; meter mail; maintain postage balance in meter, etc.\ Completes monthly journal entries as well as participate in other month end closing processes as needed.\ Completes timely balance sheet account reconciliations as assigned.\ Participates in annual retail inventories as needed.\ Coordinates monthly Employee Appreciation Day (cake, notification, etc.), annual holiday luncheon, and other special office functions.\ Maintains the accounting admin assistant desk policy and procedures manual as needed.\ Keeps the accounting office and employee break room areas clean and neat.\ Performs other duties as needed.