Job Information
Robert Half Office Coordinator in West Palm Beach, Florida
Description We are looking for an experienced Office Coordinator to support daily operations in our office while creating a welcoming and efficient environment for employees and visitors. This position blends front-desk coordination, administrative support, workplace organization, and basic technical assistance. The ideal candidate is service-minded, highly organized, and comfortable managing multiple priorities with professionalism and discretion.
Responsibilities:
• Welcome guests, clients, and business partners in a courteous manner and help create a positive on-site experience from arrival through departure.
• Oversee meeting space calendars, coordinate room availability, and manage visitor registration through building security procedures.
• Collect incoming deliveries from the lobby and ensure packages, meals, and materials reach the appropriate recipients promptly.
• Track office supply levels, place replenishment orders, and help maintain a tidy, stocked, and functional workplace.
• Liaise with building contacts and external service providers to address facility needs, maintenance requests, and office support services.
• Provide day-to-day administrative assistance by organizing meetings, preparing documents, handling calendars, and managing sensitive information carefully.
• Arrange travel plans and support meeting logistics, including scheduling, catering coordination, and room setup for internal and external events.
• Serve as backup support for executive assistance needs when primary coverage is unavailable.
• Maintain awareness of office equipment status, keep technology inventories up to date, and assist with basic troubleshooting when issues arise.
• Support visiting clients and investors with concierge-style assistance, including transportation coordination, accommodation support, and local recommendations. Requirements • At least 1 year of experience in an office coordination, reception, or administrative support position.
• Strong verbal and written communication skills with the ability to interact effectively with employees, executives, clients, and visitors.
• Demonstrated ability to stay organized, manage competing priorities, and follow through on multiple tasks in a fast-paced setting.
• Working knowledge of Microsoft Office applications, including Excel, Word, PowerPoint, and Outlook.
• Experience coordinating calendars, travel arrangements, reservations, and general office logistics.
• Basic technical aptitude with the ability to assist with routine office equipment or technology issues.
• Sound judgment, a detail-oriented approach, and discretion when working with confidential or sensitive information.
• Prior experience in a finance, investment, private equity, or similarly detail-oriented corporate environment is preferred.
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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