Job Information
EMCOR Group Administrative Assistant in West Palm Beach, Florida
About Us
We provide mechanical, electrical, and plumbing (MEP) construction to institutional and government organizations. We are a design-build contractor with extensive BIM and LEED expertise, as well as specialty experience working on complex marine, pump station, and water and wastewater projects.
Job Summary
Harry Pepper is seeking an on-siteAdministrative Assistant
Duties:
Process invoices
Code invoices
Enter and upload invoices into system
Track delivery tickets
Prepare time sheets for weekly payroll
Submit all time to payroll department
Enter daily reports
General office duties; including filing, answering phones
Clerical duties for the QC department
Various duties as requested by management
Requirements:
Minimum of three (3) years AP experience, a plus
Cost coding experience, to include job costing
Strong computer skills required
Knowledge of accounts payable
Prior construction office experience a plus
Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here (https://recruiting.ultipro.com/EMC1002EMCGI/JobBoard/cc563430-39f7-4c82-bdfe-62f295bd857a/?q=&o=postedDateDesc&w=&wc=&we=&wpst=) . Please check our available positions to confirm that a post or email is genuine.
EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent.
We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled
#hpepper
Essential Duties & Responsibilities
Duties:
Process invoices
Code invoices
Enter and upload invoices into system
Track delivery tickets
Prepare time sheets for weekly payroll
Submit all time to payroll department
Enter daily reports
General office duties; including filing, answering phones
Clerical duties for the QC department
Various duties as requested by management
Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here (https://recruiting.ultipro.com/EMC1002EMCGI/JobBoard/cc563430-39f7-4c82-bdfe-62f295bd857a/?q=&o=postedDateDesc&w=&wc=&we=&wpst=) . Please check our available positions to confirm that a post or email is genuine.
EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent.
We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled
#hpepper
Qualifications
Minimum of three (3) years AP experience, a plus
Cost coding experience, to include job costing
Strong computer skills required
Knowledge of accounts payable
Prior construction office experience a plus
Equal Opportunity Employer
As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled
Affirmative Action Policy
Please review ourAffirmative Action Policy (https://emcorgroup.icims.com/icims2/servlet/icims2?module=AppInert&action=download&id=129395&hashed=77568168) .
Notice to Prospective Employees
Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companieslist open positions here (https://careers-emcorgroup.icims.com/) . Please check our available positions to confirm that a post or email is genuine.
EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent.
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Job Locations US-FL-West Palm Beach
ID 2026-48829
Company Harry Pepper & Associates, Inc.
Category Administrative Services
Position Type Full-Time
Location Type Onsite
Posted Date 3 days ago (3/17/2026 12:36 PM)