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ASRC Federal is a leading government contractor furthering missions in space, public health and defense. As an Alaska Native owned corporation, our work helps secure an enduring future for our shareholders. Join our team and discover why we are a top veteran employer and Certified Great Place to Work™

ASRC Federal AFSS is a premier provider of systems engineering, software engineering, system integration and project management services for real-time, mission-critical defense systems. We are seeking a Senior Project & Program Support Specialist to support a NASA contract in Washington, D.C.

Job Description: Serve as the Executive Assistant providing executive business support to the SMD Senior leadership within the Science Mission Directorate Administration Branch at NASA Headquarters. This is a full-time onsite support at NASA HQ.

Responsibilities:

• Manages the Science Mission Directorate’s Front Desk

• Answer calls; including taking and delivering messages

• Greet visitors and escort them to meeting locations

• Maintain databases that reflect the fulfillment and/or status of administrative requirements and/or systems

• Conduct a technical review of correspondence prepared for signature of organizational executives to assure consistency with Agency procedures on completeness, timeliness, and format standards

• Maintains a vigorous filing system, both electronic and physical

• Ordering and organizing office supplies and establish supply tracking system.

• Responsible for meeting logistics, including agenda, attendees, conference room reservation and/or call-in numbers, travel information, meeting coordination with IT, etc

• Support key meetings (e.g., establishing call-in line, taking notes, creating sign-in list) either in person, Webex or MS Teams

• Attends and captures action items at the Wednesday 8AM SMD Senior Staff Meeting

• Attends Front Office and Standing Meetings Daily

• Coordinate, setup and attend the Weekly Front Office Admin Calendar

• Request visitor badging and parking for domestic or foreign national visitors through EVAMS

• Provide backup for Correspondences Management in the PAM system

• Responsible for printing of media, travel and outside engagement packages

• Updates the Science Mission Directorate - SMD Admin List

• Send out Delegation of Authority when a member of the Front Office Leadership Team is out

• Maintains and coordinates ordering of office supplies

• Request Audio and IT Support for meetings in conference rooms

• Provides backup support for Associate Administrator (AA) and Deputy Associate Administrator (DAA), and Deputy Associate Administrator for Management (DAAM) travel requirements and calendar management

• Coordinate and arrange SCIF Meetings

• Mentor and train new members of the admin team

• Independently performs administrative management functions that service and/or fulfill several organizational requirements; specifically preparing nuanced travel authorizations and vouchers for multiple executive members of SMD, including international and invitational travel

• Establish and maintain a travel budget tracking system

• Action tracking and status reporting; working with the Headquarters Action Tracking System (HATS) and Partnership Agreement Maker (PAM) to assure all SMD actions are being actively addressed

• Collate and assemble weekly activity and travel reports from program staff and deliver to the Admin Branch by close of business Thursday

• Support and/or organize program communications, outreach, and marketing materials

• Review website for omissions, commissions, editorial issues, and messaging

• Review operating procedures and recommend improvements

• Manage executives email account and forward emails to appropriate people

• Establish and maintain SMD Leadership Staff meeting facilitator lists

• Develop and maintain SMD on-line databases library of presentations

• Support and participate in SMD event planning as appropriate

• Support the SMD Executive Officer and Deputy Executive Officer in business support to the SMD Enterprise and Executive Team

• Serve as a mentor within the SMD administrative project support specialist cadre (Administrative Business Partners [ABP]), assisting in the training and building of collaboration within the ABP cadre

• Additional duties as required

Requirements:

• Ability to work independently and proactively in a fast-paced, mission-driven environment

• Familiarity with Science Mission Directorate Front Office and Leadership Team

• Ability to work as a vital team member while projecting professionalism and leadership capabilities

• Strong decision-making skills with the ability to act quickly and communicate clearly in dynamic situations

• Exceptional organizational, analytical, and communication skills

• Ability to learn quickly and think critically to create innovative solutions for customer and team needs

• Expert knowledge of Office 365 suite and NASA-specific platforms

• Familiarity with NASA policies and procedures including Federal Travel Regulation, NPR 1450.10, NPR 8705.4, and others

• Individual must meet government NAC and citizenship/permanent residency requirements for access to NASA HQ. Extensive background investigation will be performed as a requirement of the job

• Some travel may be required

Education and Experience:

• Bachelor’s degree plus 5 years of related professional experience or 8 years of related professional experience in lieu of degree.

We invest in the lives of our employees, both in and out of the workplace, by providing competitive pay and benefits packages. Benefits offered may include health care, dental, vision, life insurance; 401(k); education assistance; paid time off including PTO, holidays, and any other paid leave required by law. The salary offered will depend on several factors including, but not limited to, relevant experience, skills, education, geographic location, internal equity, business needs, and other factors permitted by law. Posted pay ranges are a general guideline only and are not a guarantee of compensation or salary.

EEO Statement

ASRC Federal and its Subsidiaries are Equal Opportunity employers. All qualified applicants will receive consideration for employment without regard to race, gender, color, age, sexual orientation, gender identification, national origin, religion, marital status, ancestry, citizenship, disability, protected veteran status, or any other factor prohibited by applicable law.

Job Details

Job Family Administration

Job Function Administration Support

Pay Type Salary

Hiring Min Rate 82,123 USD

Hiring Max Rate 123,250 USD