Job Information
Robert Half R&D Coordinator in Waltham, Massachusetts
Description
We are looking for a detail-oriented R& D Coordinator to join a collaborative team in Waltham, Massachusetts on a Contract basis. This part-time position supports the day-to-day administrative, operational, and financial activities of the Research & Development function, helping maintain organized processes across purchasing, budgets, vendor coordination, and documentation. The ideal candidate is highly organized, comfortable managing large volumes of data, and able to work independently while partnering effectively with cross-functional teams.
Responsibilities:
• Coordinate the setup and monitoring of capital projects and purchasing records to support accurate financial oversight.
• Maintain asset documentation and assist finance partners by keeping depreciation-related information current and organized.
• Process purchase orders for laboratory, pilot plant, and office needs while ensuring orders are entered correctly and tracked through completion.
• Work closely with Accounts Payable to monitor invoices, address payment issues, and resolve discrepancies in a timely manner.
• Manage vendor documentation and support ongoing supplier relationships for services, equipment, and operational needs.
• Oversee contract files by organizing agreements, tracking renewals or updates, and maintaining clear records of related spending activity.
• Update monthly budget information, assist with forecast tracking, and prepare summaries for R& D leadership review.
• Preserve accurate data across systems, spreadsheets, and internal trackers to support reporting, audits, and day-to-day team operations.
Requirements
• Experience in administrative coordination, purchasing, operations support, finance support, or a related function.
• Hands-on experience with enterprise systems, with Oracle strongly preferred.
• Strong proficiency in Microsoft Excel and confidence working with data trackers and transactional records.
• Demonstrated ability to manage detailed, high-volume work with accuracy and consistency.
• Effective written and verbal communication skills with the ability to collaborate across multiple teams.
• Strong organizational skills, sound follow-through, and the ability to work independently in a responsive manner.
• Ability to handle sensitive or confidential information with professionalism and discretion.
• Associate or bachelor’s degree preferred, along with experience supporting technical or R& D environments.
TalentMatch®
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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