Job Information
Cogent Infotech Receptionists/Secretaries, Except Legal, Medical, and Executive in United States
About US- At Cogent Infotech, we believe in creating opportunities that empower individuals and transform organizations. With over 21 years of excellence in consulting and talent solutions, we pride ourselves on building inclusive workplaces and driving innovation in everything we do. Our diverse teams bring unique perspectives to help deliver cutting-edge solutions to global clients across both public and private sectors. Titles: Receptionists/Secretaries Duration: Contract Location: New York, NY (10001) Shift Timings: Mon-Fri (9am to 5pm) Pay: USD 22/hr – USD 24/hr Position summary: This position requires experience typing and utilizing Microsoft Word and Outlook as well as having good communication skills, especially verbal. Key Responsibilities:
Maintain staff itineraries, agendas, sign-in sheets & staffing grids.
Manage the use of conference rooms.
Follow timeline to organize recruitment packets, communicate with candidates, send/receive/organize related paperwork.
Coordinate with interview team lead to set up interviews, prepare and distribute interview packets
Work with District Office Manager to send all final paperwork to HR.
Track and respond to requests for information, ie. subpoenas, record requests from Quality Assurance, Social Security Administration (OTDA), etc.
Locate cases and retrieve information within the requested time frame.
Send reminders to Supervisors regarding: Performance Evaluations Due/Submissions to HR, check for completion and place a copy in local personnel file.
Pull lists and reports as requested and distribute them to designated staff. This includes Power BI reports and other utilization reports.
Schedule and serve as host for virtual meetings utilizing Zoom and TEAMS communication platforms.
Maintain district office lists and distribute them to staff. Lists include: Office Phone List, Emergency Phone Tree, Staff Contact List.
Arrange travel accommodation and prepare travel reports for District Office Manager.
Assist Staff with expense reports in the Statewide Financial System.
Application Process Resume Review Initial discussion Video Screening Client Interview Cogent Infotech is a leading tech consulting firm headquartered in Pittsburgh, PA, offering cutting-edge digital transformation solutions in Cloud, Cybersecurity, Data Analytics and AI. ISO-certified and CMMI Level 3 appraised, we proudly partner with 70+ Fortune 500 companies and 150+ government agencies. Cogent is an equal opportunity employer and does not discriminate based on any protected status under applicable law.