Job Information
ICONMA, LLC Procurement Administrative Support Specialist in United States
Our Client, a Government Relations Services company, is looking for a Procurement Administrative Support Specialist for their Laurel, MD/Hybrid location. Responsibilities:
Position Summary The Procurement Administrative Support Specialist provides administrative and operational support to the Procurement Office Operations and Administration Division.
This position assists the Division Manager and supports division staff responsible for the Procurement Card (P-Card) Program, procurement training, vendor engagement, and procurement business analytics and reporting.
The incumbent performs a wide range of administrative, coordination, and analytical support tasks to ensure efficient division operations, maintain program documentation, and assist with procurement-related data tracking, reporting, and communication activities.
Administrative and Operational Support
Provide administrative support to the Division Manager and staff within the Operations and Administration Division.
Coordinate and maintain division records, files, and documentation related to procurement operations.
Prepare correspondence, reports, presentations, and meeting materials.
Schedule meetings, coordinate logistics, and track action items for division initiatives.
Assist with document management, records retention, and procurement administrative processes.
Procurement Card (P-Card) Program Support
Provide administrative support for the P-Card program, including maintaining cardholder records and documentation.
Assist with account creation and training for new cardholders and program participants.
Support tracking and monitoring of P-Card program compliance documentation.
Coordinate communication with cardholders and department representatives regarding program requirements.
Training and Communications Support
Assist with coordination and administration of procurement training programs and workshops.
Support communication efforts related to procurement policies, procedures, and system updates.
Assist in preparing training resources, guides, and internal communications. Business Analytics and Reporting Support -Assist with compiling procurement data and preparing routine reports and dashboards.
Support data tracking related to procurement activities, program performance, and operational metrics.
Maintain spreadsheets and databases used for procurement reporting and analysis.
Assist in identifying trends and preparing summary information for management review.
General Division Support:
Provide cross-functional administrative support to all sections within the Operations and Administration Division.
Assist with vendor engagement activities, including coordinating communications, maintaining vendor information, and supporting outreach efforts related to procurement programs and initiatives.
Respond to internal inquiries related to procurement administrative processes.
Assist with special projects and initiatives as assigned by the Division Manager.
Requirements:
Organizational and time management skills
Attention to detail and accuracy
Written and verbal communication
Customer service and internal stakeholder support
Data management and reporting support
Ability to work collaboratively across teams
Two (2) years of administrative, program support, or office management experience.
Strong organizational and communication skills.
Proficiency with Microsoft Office applications, including Excel, Word, and PowerPoint.
Ability to manage multiple priorities and maintain attention to detail.
Experience supporting procurement, finance, or government administrative operations.
Experience supporting procurement card (P-Card) programs or financial compliance processes.
Experience with data tracking, reporting tools, or business analytics.
Familiarity with procurement systems or enterprise resource planning (ERP) systems.
Associate’s degree in Business Administration, Public Administration, Finance, or a related field, or an equivalent combination of education and experience.
Why Should You Apply?
Health Benefits
Referral Program
Excellent growth and advancement opportunities
ICONMA is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to any status protected by applicable law.