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Operations Support Specialist II - Engineering & Project Management

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Operations Support Specialist II - Engineering & Project Management

Salary

$25.18 - $40.79 Hourly

Location

3339 E. Tamiami Trl Naples, FL

Job Type

Full Time, Regular

Job Number

09889

Department

Public Utilities Department

Division

Engineering & Project Management

Opening Date

04/01/2026

Closing Date

4/9/2026 11:59 PM Eastern

FLSA

Non-Exempt

• Description

• Benefits

• Questions

Job Summary

Performs varied advanced administrative, technical and lead general assistance duties in support of Division

operations. Work involves coordinating, preparing and processing varied administrative documents such as

payroll, budget, purchasing, etc.; preparing a variety of operational documents, forms, reports, records and

summaries; entering data and retrieving information from Division databases; and maintaining automated and

manual files.

Essential Functions

• Provides operational support to assist in the management of divisional operations, programs, and services.

• Coordinates the activities of assigned support, administrative and office functions; reviews and processes a variety of internal and external reports, forms, quotes, invoices, contracts and related operations and project documentation; prepares statistical and narrative summaries and reports.

• Receives and responds to requests, inquiries and concerns from Division personnel, other County Divisions, Departments and sections, other jurisdictions and the public; prepares and proofreads documents and data for format, accuracy and completeness; provides information to outside vendors, contractors and service providers.

• Reviews and summarizes a variety of fiscal, statistical and administrative information; prepares related reports and memoranda; develops and revises division forms, procedures and report formats; develops, implements and maintains a variety of file systems.

• Prepares and/or processes budget, purchasing, inventory and accounting documents; coordinates the preparation of budget development documents; tracks expenditures and projects status; and prepares requests for quotes/bids and purchase requisitions.

• Monitors Division assets and inventory and coordinates paperwork, scheduling, and activities for necessary maintenance, repair, or replacement.

• Attends meetings and takes notes/minutes; supports Division personnel with projects management including tracking of project status updates and preparing special presentations.

• Serves as liaison between assigned Division and support services Divisions, including but not limited to Information Technology, Human Resources, Risk Management, and/or Procurement.

• Provides support to hiring managers to include monitoring vacancies, entering requisitions for vacancies, completing human resources related forms, printing and reviewing applications, scheduling interviews and assisting with divisional onboarding processes.

• Enters data into Division databases, to include information from administrative functions and other operational/program activities.

• Establishes and maintains automated and manual records and files.

• Provides assistance and information to internal and external callers and visitors regarding the Division, its programs and services and the administrative support functions; refers callers/visitors to appropriate staff as needed.

• Performs special projects as assigned.

• Orders office supplies and equipment; makes travel arrangements and reservations; and maintains calendars for management staff or conference rooms.

Minimum Qualifications

• Associate degree required.

• Three (3) years of related experience.

• Candidates without a degree should possess two (2) additional years of related experience.

• Fingerprinting required.

Supplemental information

Salary offers above the minimum pay grade may be considered based on qualifications.

Essential Employees may be required to work during an undeclared or declared emergency. The County’s Administrative Office will determine who will be required to work on an incident-by-incident basis.

This job posting is not intended to be an all-inclusive list of responsibilities, skills, or working conditions associated with the position.