Job Information
Rochester Institute of Technology Grant & Contract Accounting Assistant in United States
Essential Duties & Responsibilities
Processes, tracks, and maintains all financial documentation and records, ensuring accuracy and completeness in accordance with institutional and regulatory standards
Monitors financial operations to ensure compliance with grant conditions, including budget allocations, expenditures, and reporting requirements
Supports the sourcing, hiring, and onboarding of students for the research unit, managing paperwork and coordination with human resources to ensure smooth integration into the team
Assists with inventory management and purchasing activities, ensuring supplies and equipment are procured in a timely and cost-effective manner while adhering to university procurement policies
Maintains the budget tracking systems to monitor spending and financial commitments, preparing regular financial reports for review
Provides comprehensive administrative support, including scheduling meetings, coordinating travel arrangements, and managing correspondence
Other duties as assigned
Knowledge, Skills, & Abilities
Knowledge of accounting, finance, and budgeting practices and protocols to ensure accurate financial management and compliance
Knowledge of enterprise-wide financial applications and Microsoft Office
Knowledge of state and federal grant/sponsorship laws and regulations and RIT policies and procedures
Skill in analyzing financial data and preparing detailed reports to support decision-making and budgeting activities
Ability to maintain organized and accurate financial records, ensuring all transactions are properly documented and tracked
Ability to manage multiple tasks and projects while maintaining accuracy and attention to detail
Ability to maintain a high level of confidentiality when handling sensitive information
Minimum Education & Experience
Associates degree in related field
5 years of relevant experience
Equivalent combination of experience and education may be considered
Job Level Overview
Operations, Administrative, Service, or Technical Support Level 2 - An intermediate level role with working foundational knowledge and skills to perform routine and occasionally non-routine tasks. Tasks may require interpretation or deviation from standard procedures. May provide assistance to entry level staff.
Additional Description
The Grant & Contract Accounting Assistant position will support the Army STEM Education Consortium (ASEC) Internships and Fellowships. ASEC Internships and Fellowships is a workforce development initiative that places high school, undergraduate, and graduate students as well as post-doctoral scientists and engineers in internships and fellowships at U.S. Army Research Laboratories and Army affiliated university labs throughout the country.
This position will support the operations of ASEC Internships and Fellowships Apprenticeships by processing and tracking stipend payments, facilitating stipend set-up and tracking laboratory balances. Including:
Facilitate the stipend payment and tracking process. Compile monthly stipend payment lists by working with individual Laboratory Program Coordinators (LPCs), review stipend form documentation for accuracy and obtain required stipend documentation from apprentices.
Oversee participant set-up in Payment Works, providing customer service support as needed.
Update purchase order tracker and Cooperative Agreement Manager (CAM) tracker reports with stipend payments and budget modifications.
Complete account reconciliations on a monthly basis using a variety of reporting tools. Ensure all transactions are in compliance with applicable university policies and procedures. Identify and investigate reconciling differences, resolve differences, and make correcting entries.
Develop and maintain comprehensive knowledge of sponsored programs administration requirements including the application of cost principles, administrative requirements, and audit requirements, federal acquisition regulations (FAR) and all related organizational policies and procedures.
Establish purchase orders and process invoices in support of ASEC Internships and Fellowships.
Perform other accounting and financial analysis tasks and participate in special projects as requested by management.
FLSA Category
Non-Exempt
Work Location
On Campus
Compensation
$20 to $31 per hr
Application Materials
When you are ready to complete an application for this position please be prepared to submit the below requested information. This will be required to ensure your application is processed in a timely manner.
Cover Letter, Curriculum Vitae or Resume
Candidates must be eligible to work in the United States.
Additional Details
In compliance with NYS's Pay Transparency Act, the salary range for this position is listed above. Rochester Institute of Technology considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. The hiring process for this position may require a criminal background check and/or motor vehicle records check. Any verbal or written offer made is contingent on satisfactory results, as determined by Human Resources. RIT provides equal opportunity to all qualified individuals and does not discriminate on the basis of race, color, creed, age, marital status, sex, gender, religion, sexual orientation, gender identity, gender expression, national origin, veteran status or disability in its hiring, admissions, educational programs and activities. RIT provides reasonable accommodations to applicants with disabilities under the Rehabilitation Act, the Americans with Disabilities Act, the New York Human Rights Law, or similar applicable law.
If you need reasonable accommodation for any part of the application and hiring process, please contact the Human Resources office at 585-475-2424 or email your request to hr@rit.edu. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.