Job Information
Cogent Infotech Executive Secretaries and Administrative Assistants in United States
About US- At Cogent Infotech, we believe in creating opportunities that empower individuals and transform organizations. With over 21 years of excellence in consulting and talent solutions, we pride ourselves on building inclusive workplaces and driving innovation in everything we do. Our diverse teams bring unique perspectives to help deliver cutting-edge solutions to global clients across both public and private sectors. Titles: Executive Secretaries and Administrative Assistants Duration: Contract Location: New York, NY (10007) Shift: Mon-Fri (8am-5pm) Pay: USD 20/hr – USD 24/hr Position summary: Provides administrative and operational support in a fast-paced office environment by managing incoming calls and complaint intake, preparing correspondence, processing mail and documentation, maintaining records and databases, assisting staff with filing and reporting activities, and ensuring accurate data management while supporting regulatory and program operations. Key Responsibilities:
Answers phone calls concerning policy or procedure and directing them to appropriate staff.
Setting up and coordinating meetings for senior staff, receive and process mail, fax documents and photocopying as needed.
Maintain paper and electronic filing systems, prepares letters and closes incident and complaint reports, daily office operational functions as needed by senior management.
Ad hoc assignments if priorities change, orient other support staff if needed.
Candidates should be dependable, detail-oriented, and highly motivated individuals able to work in a fast-paced, high-volume office environment.
The successful candidate should be willing and able to multitask and move from assignment to assignment as deadlines and priorities change.
Have knowledge of office administration and management; proper grammar, punctuation and spelling; business communications and ability to take notes is necessary.
Minimum qualifications:Minimum of 2 years’ experience working for the New York State Department of Health
High school diploma (or equivalent), two-year minimum experience working in a professional office setting, excellent working knowledge of Microsoft Office (specifically Word, SharePoint and Excel).
The ability to enter data into, and extract data from, electronic databases.
The ability to work independently and on a team with different personalities,
The ability to handle multiple, shifting priorities, good organizational skills, including an ability to organize information into reports.
Preferred qualifications:
Bachelor’s degree
Certification in Microsoft Office products
Previous experience with the Statewide Financial System
Familiarity and knowledge of the Health Commerce System (HCS)
Experience with various DOH platform software.
Knowledge and experience with computer information systems and computer programming
Skills:
Excel
Word
Outlook
Application Process Resume Review Initial discussion Video Screening Client Interview Cogent Infotech is a leading tech consulting firm headquartered in Pittsburgh, PA, offering cutting-edge digital transformation solutions in Cloud, Cybersecurity, Data Analytics and AI. ISO-certified and CMMI Level 3 appraised, we proudly partner with 70+ Fortune 500 companies and 150+ government agencies. Cogent is an equal opportunity employer and does not discriminate based on any protected status under applicable law.