Job Information
First National Bank of Omaha Associate II, Real Estate & Support in United States
At FNBO, our employees are the heart of our story—and we’re committed to their success! Please see below the details of this career opportunity and how it fits into our organization’s success.
Summary of the Job:
Join FNBO's Buildings division as a strategic real estate professional who will serve as our lease portfolio expert across our 120-branch network spanning 9 Midwestern states. In this pivotal role, you'll negotiate high-value commercial leases, leverage cutting-edge AI technology to enhance lease administration, and serve as the central authority on our real estate portfolio. You'll build meaningful relationships with landlords, tenants, and internal stakeholders while driving operational excellence and cost efficiency in our real estate operations. This role offers the unique opportunity to blend traditional commercial real estate expertise with innovative technology adoption, making a measurable impact on FNBO's facility operations and bottom line.
About This Role:
1. Lease Negotiation & Administration
Lead high-stakes lease negotiations for FNBO leased space and third-party tenant agreements, securing favorable terms that balance operational needs with cost efficiency
Orchestrate seamless move-in processes by coordinating lease execution, security deposits, vendor setup, rent payments, keys, build-out coordination, and tenant improvement allowances
Partner strategically with Projects, Property, and Security teams to ensure successful occupancy transitions
Cultivate and maintain productive relationships with landlords and tenants throughout the entire lease lifecycle
Engage and manage real estate brokers to market vacant space and properties, coordinating showings and optimizing occupancy rates
Prepare and ensure compliance with intercompany lease documents per Regulation W/23A requirements
Conduct market analysis to review competitive rent information and adjust lease terms accordingly
Obtain landlord approvals for major renovations, alterations, and capital improvements
Manage insurance compliance for all tenant and landlord relationships
2. Lease Database Management & AI Innovation
Champion the use of AI tools to abstract lease agreements, improving efficiency and accuracy in document processing
Own and enhance the comprehensive lease database by summarizing key lease terms, critical dates, notice requirements, and rent adjustment schedules
Ensure 100% compliance with all legal and lease requirements by proactively monitoring and meeting deadlines
Provide strategic alerts to management regarding upcoming renewals, rent changes, and other key lease milestones
Support continuous improvement in lease management processes through technology adoption and best practices
3. Financial Administration - Rent Payables & Receivables
Manage all financial aspects of third-party tenant rent, including adjustments and collections
Generate and deliver annual operating expense reconciliations for third-party tenants with accuracy and timeliness
Process and verify all rent payments for leased space, ensuring timely payment and correct amounts in partnership with Accounting
Review and analyze annual operating expense reconciliations for all leased properties, identifying discrepancies and cost-saving opportunities
4. Business Intelligence & Reporting
Create and deliver standardized and ad hoc management reporting to support strategic decision-making:
Annual Lease Schedule
OCC/Federal Reserve Joint Examination reports
Rent Rolls and comprehensive lease analytics
Cost analysis and portfolio performance metrics
Provide insights through data analysis that inform real estate strategy and budgeting
5. Utility Account Optimization
Partner with third-party vendors to manage utility account setups for new locations and closures
Ensure timely processing of all utility invoices and prevent service interruptions
Analyze utility data to identify cost-saving opportunities and efficiency improvements
Monitor and minimize late fees and service penalties
6. Contract & Purchase Order Coordination
Collaborate with Buildings teams and Enterprise Sourcing to establish blanket purchase orders for new vendor contracts supporting recurring services and projects
Maintain accuracy of all purchase orders when contracts are amended or terminated
Ensure seamless vendor transitions and uninterrupted service delivery
The Ideal Candidate for This Role:
QUALIFICATIONS
Required
Bachelor's degree in Real Estate, Business Administration, Finance, or related field
5+ years of commercial real estate lease administration experience, including:
Negotiating, reviewing, and preparing lease agreements and amendments
Managing lease portfolios with demonstrated success in securing favorable terms
Advanced proficiency in MS Office Suite, particularly Microsoft Word and Excel (including complex formulas, pivot tables, and data analysis)
Proven ability to work independently and manage multiple high-priority projects simultaneously in a fast-paced environment with minimal supervision
Strong analytical and problem-solving skills with ability to interpret complex lease documents and identify key terms and risks
Exceptional customer service orientation with consultative skills and demonstrated responsiveness to stakeholder needs
Excellent written and verbal communication skills for negotiation and stakeholder management
Highly Desired
Experience with lease administration software (Archibus or similar platforms)
Demonstrated success leveraging AI tools to enhance lease creation, abstracting, and portfolio management
Professional certification such as RPA (Real Property Administrator), or paralegal certification
Financial analysis and budgeting experience related to real estate operations
Project management experience coordinating cross-functional teams
Vendor relationship management and contract negotiation expertise
CORE COMPETENCIES & PROFESSIONAL EXPECTATIONS
Professional Excellence
Exhibit professional behavior and be proactive and respectful in all relationships with internal and external stakeholders
Promote positive, constructive, collaborative working relationships with all staff members
Exercise willingness to serve as a resource to colleagues, sharing expertise and supporting team success
Practice FNBO values and actively support organizational goals and strategic plans
Proactively work to improve team and organizational effectiveness through innovation and best practices
Complete special projects as assigned within established timeframes
Demonstrate accountability for continuous best efforts to deliver exceptional results
Key Attributes for Success
Strategic thinking balanced with attention to detail
Strong business acumen with understanding of financial impacts
Adaptability and flexibility in a dynamic environment
Integrity and ethical judgment in all dealings
Solution-oriented mindset with creative problem-solving abilities
Technology embracing attitude with eagerness to learn new tools
Candidates must possess unrestricted work authorization and not require future sponsorship.
Compensation:
Compensation range (base pay): $63,288.00-$104,425.00
This role may have a specific starting pay within this range.
Final compensation offer to candidate may vary from posted hiring range based upon work experience, education, and/or skill level.
Work Environment:
It is anticipated that the incumbent in this role will work in a hybrid capacity, balancing in-person collaboration three (3) days a week with remote flexibility two (2) days a week. As part of our team, you'll experience the energy and relationship-building of face-to-face collaboration while still enjoying the flexibility of remote workdays. We provide the tools and technology to ensure seamless transitions between work environments, supporting your productivity wherever you are. Please note that work location is subject to change based on business needs.
Benefits Overview:
We offer a variety of benefits designed to keep you and your family physically and financially healthy. Not only do we offer a competitive salary and work-life balance, we offer benefits to match your needs:
Medical, Dental, Vision Insurance
401k, With Matching Contributions
Time Off Programs
Health Savings Account (HSA)/Dependent Care
Employee Banking
Growth Opportunities
Tuition Assistance
Short-Term/Long-Term Disability Insurance
Learn more about FNBO benefits here: https://www.fnbo.com/careers/benefits/ .
For additional information regarding compensation and benefits, e-mail FNBO at TAGAdmin@fnni.com . To ensure you receive a response, include the number of this job (listed below) in the subject line of your message.
Job number: R-20260552
Equal Opportunity & Belonging:
FNBO believes that the quality of our employee experience is at the heart of our customer experience. One key pillar of our intended employee experience is Belonging. Belonging means we are committed to fostering a workplace culture where employees of all backgrounds feel valued, recognized, and empowered to be their authentic selves—no matter their role or where they are in their journey.
Learn more here. (https://www.fnbo.com/careers/belonging)
FNBO is an equal opportunity employer for all employees and applicants and makes employment decisions without regard to status or identity.
Click here (https://www.fnbo.com/content/dam/fnbo/documents/hr-documents/eeo-is-the-law.pdf) to download 'EEO is The Law' Self-Print Poster
Click here (https://www.fnbo.com/content/dam/fnbo/documents/hr-documents/eeo-supplement-federal-contractors.pdf) to download 'EEO is The Law' Supplement for Federal Contractors
Click here (https://www.fnbo.com/content/dam/fnbo/documents/hr-documents/eeo-supplement-gina.pdf) to download 'EEO is The Law' GINA Supplement
FNBO is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer - Member FDIC
FNBO follows federal law regarding the use of marijuana (this applies to all non-California applicants)
Application Deadline:
All our jobs will be posted for a minimum of 5 calendar days. Job postings may come down prior to 5 calendar days based on volume of applicants.