Job Information
Three Saints Bay Administrative Support Specialist (5705) in United States
Administrative Support Specialist (5705)
Location Multiple Locations
Job Code 5705
# of Openings 1
Apply Now (https://phg.tbe.taleo.net/phg01/ats/careers/v2/applyRequisition?org=GATEWAYVENT&cws=55&rid=5705)
Old Harbor Solutions is looking for an Administrative Support Specialist to join our team to support our customer in Grand Junction, CO, Westminster, CO, or Morgantown, WV.
Responsibilities:
Primary
Travel Management
Provide support for CONCUR system and adherence to Federal Travel Regulations
Arrange travel plans, itineraries, and authorizations for personnel
Process vouchers and coordinate travel changes
Handle foreign travel documentation
Prepare travel-related reports
Secondary
Administrative Support
Process requests, reimbursements, and supply management
Coordinate meetings, events, and logistics
Maintain filing systems (physical and digital)
Manage office supplies and inventory
Maintain executive calendars and schedules
Coordinate meetings between directors and senior executives
Schedule resources and conference rooms
Organize logistics for events and workshops
Manage SharePoint sites and shared drives
Maintain various databases and tracking systems
Support records management procedures
Create and update procedural documentation
Develop reports from spreadsheets and databases
Serve as liaison between field offices and senior executives
Support directors, managers, and field staff
Review and vet communications for executives
Maintain confidentiality of sensitive information
Coordinate with government agencies and external partners
Prepare confidential correspondence, reports, and documents
Maintain document tracking systems
Ensure proper formatting and quality of official communications
Serve as Point of Contact for various communication systems
Support controlled document processing and maintenance
Process time and attendance records in Automated Time Attendance and Production System (ATAAPS)
Requirements:
US Citizen
Ability to pass a pre-employment background check
Proficiency in Concur or similar travel system
Understanding of Federal Travel Regulations
Strong analytical and communication skills
Detail and customer service-oriented with ability to meet deadlines
Experience working with diverse stakeholders
Position can be on-site in Grand Junction, CO, Westminster, CO, or Morgantown, WV
Please apply at: https://phg.tbe.taleo.net/phg01/ats/careers/v2/viewRequisition?org=GATEWAYVENT&cws=78&rid=5705
VEVRAA Federal Contractor
Three Saints Bay, LLC and its subsidiaries offer a team-oriented working environment and the opportunity to work with exceptional, dedicated industry professionals. We offer our employees a comprehensive benefits package and the opportunity to take part in exciting projects with government and commercial clients, both domestic and international.
We are an Equal Opportunity Employer. We invite resumes from all interested parties without regard to race, color, sex, sexual preference, religion, creed, national origin, age, genetic information, marital or veteran status, disability, or any other category protected by federal, state, or local law.