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Job Title

Administrative Associate II (Temporary) Position available for 3-4 months

Agency

Prairie View A&M University

Department

Vice President for University Advancement

Proposed Minimum Salary

Commensurate

Job Location

Prairie View, Texas

Job Type

Temporary/Casual Staff (Fixed Term)

Job Description

Important Immigration information:

A Presidential proclamation issued on September 19, 2025, imposes a $100,000 fee on new H-1B petitions filed after September 21, 2025. Please be advised that Texas A&M University will NOT pay this fee. Therefore, if you need immigration sponsorship for your employment, we recommend that you consult with your private immigration counsel at your own expense to ascertain whether your current immigration status would make a potential offer of employment from Texas A&M University subject to this fee.

In addition, on January 27, 2026, Texas Governor Abbot issued a moratorium on the filing of any new H-1B unless approved by the Texas Workforce Commission. Accordingly, if you will now or in the future require sponsorship for employment visa status this moratorium may affect our ability to employ you should you be selected as the final candidate

The Administrative Associate will provide direct administrative and scheduling support to the Vice President for University Advancement. This role ensures the efficient coordination of meetings, events, and travel, while maintaining a high level of professionalism and discretion. This role will serve as a key point of contact for internal and external stakeholders and play an important role in advancing the priorities of the Division of University Advancement. This is a temporary position with an anticipated duration of 3–4 months.

The salary is determined in accordance with the University’s compensation structure and will be commensurate with the candidates’ education and experience, within the assigned salary range for this position.

Please Note: This is a temporary position and will be available for 3-4 months.

Responsibilities:

• Manage and maintain the Vice President’s daily and long-term calendar, including scheduling meetings, appointments, and travel arrangements.

• Coordinate logistics for internal and external meetings, ensuring proper preparation of agendas, materials, and follow-up.

• Serve as the primary liaison for scheduling requests, balancing competing priorities with sound judgment.

• Arrange travel, accommodations, and itineraries in alignment with the VP’s responsibilities and institutional priorities.

• Monitor deadlines and commitments to ensure timely responses and task completion.

Anticipate scheduling conflicts and resolve proactively.

• Maintain confidentiality and handle sensitive information with discretion.

Provide general administrative support as needed, including drafting correspondence and coordinating with other offices.

Required Education and Experience;

• High school diploma or equivalent combination of education and experience.

• Two years of related experience.

Required Knowledge, Skills and Abilities:

• Knowledge of word processing, spreadsheet, and database applications.

• Ability to multitask and work cooperatively with others.

• Effective verbal and written communication skills.

Preferred Qualifications:

• Bachelor’s degree preferred; relevant experience may substitute.

• At least 2–3 years of administrative or scheduling experience, preferably supporting senior leadership.

• Strong interpersonal and organizational skills.

• Ability to work with sensitive information and maintain confidentiality.

• Excellent organizational, time management, and problem-solving skills.

• Ability to work independently and handle multiple priorities in a fast-paced environment.

• Proficiency with Microsoft Office Suite, Outlook, and scheduling software.

• High level of professionalism and discretion.

Job Posting Close Date:

• 04/25/2026

Required Attachments:

Please attach all required documents listed below in the attachment box labeled as either “Resume/CV or Resume/Cover Letter” on the application. Multiple attachments may be included in the “Resume/CV” or Resume/Cover Letter” attachment box.  Any additional attachments provided outside of the required documents listed below are considered optional.

• Resume or Curriculum Vitae

• Cover Letter

Application Submission Guidelines:

All applicants are required to apply via our Career Site on or before the closing date indicated on the job posting. Applicant inquiries received via email and websites such as Indeed, HigherEdJobs, etc. will not be considered unless the individual has applied to the available position via the PVAMU Career site.

The required documents listed in the above "Required Attachments" section must be attached to the application prior to the job closing date indicated to ensure full consideration for the application submitted. Please contact the Office of Human Resource on or before the closing date indicated above at 936-261-1730 or jobs@pvamu.edu should you need assistance with the online application process.

Background Check Requirements:

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.

For more than 140 years, Prairie View A&M University (PVAMU) has been igniting passion in its students. With an established reputation for producing engineers, nurses, and educators, PVAMU offers baccalaureate degrees, master’s degrees, and doctoral degree programs through nine colleges and schools. The University has an enrollment of more than 8,500 students. Designated an institution of “the first class” in the Texas Constitution, PVAMU is the second-oldest public institution of higher education in the state and a member of The Texas A&M University System.  The University is dedicated to fulfilling its land-grant mission of achieving excellence in teaching, research, and service. PVAMU is conveniently located near the rapidly growing residential and commercial area known as the Northwest Houston Corridor. The developing Northwest Houston Corridor offers newly developed suburban communities, a variety of shopping and dining near the Houston Premium Outlets and is a short, 35-minute commute into downtown Houston.

For more information, visit www.pvamu.edu .

Your career opportunities with a “University of the First Class” begins here!

Prairie View A&M University is an Equal Opportunity/ Veterans/ Disability Employer.

If you need assistance in applying for this job, please contact (936) 261-1730.

https://youtu.be/xcPdDOR3KTE

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The following links will open in a new tab.

• About PVAMU (https://www.pvamu.edu/about_pvamu/)

• Human Resources

• Employee Benefits (https://www.pvamu.edu/hr/benefits/)

• Office of Equal Opportunity

• PVAMU Newsroom (https://www.pvamu.edu/newsroom/)

• PVAMU YouTube