Job Information
ICONMA, LLC Administrative Assistant (Level III) in United States
Our Client, a Banking company, is looking for an Administrative Assistant (Level III) for their Charlotte, NC location. Responsibilities:
Executes diverse administrative duties for a very large, complex department or business unit. In support of senior level executives, the Executive Assistant handles administrative duties in the following areas:
Executes calendar management, expense reporting, and travel requests
Performs diverse, advanced and confidential administrative support including composing, signing and releasing routine but somewhat complex correspondence
Relieves management of administrative details; gathers, compiles and reports information relevant to/for the executive
Reads, screens, refers and responds to incoming mail, ensuring that referrals are made, responses are gathered and summarized
Manages different and conflicting objectives, projects or activities at once
Coordinates schedules for corporate level executives
Communicates with executives and line management to gather or convey relevant information. Some staff at this level are involved in high-level client contact and exposure to sensitive information and must use considerable tact, diplomacy and judgment
Requirements:
GEP Smart
Concur
Guardian (Badge Access)
Project Administration / Tasks / Deliverables Mgmt
3 + years’ experience as an Executive Assistant or comparable level of experience and demonstrated ability in either current or prior positions to interact with senior level executives
Ability to work independently, multi-task, manage time wisely, handle confidential and sensitive material with highest degree of integrity, a self-starter
Strong executive presence; superior interpersonal communications skills
Communicates with executives and front-line management to gather or convey relevant information
Must use considerable tact, diplomacy, and judgment
Interacts with people from a variety of departments and business coverage areas across the Enterprise
Advanced proficiency/knowledge of Microsoft Outlook, Word, Excel, PowerPoint. Excellent attention to detail and organizational skills
Pro-active attitude with ability to stay focused and maximize time efficiently
Event coordination experience (e.g., associate meetings /recognition events, etc.) Schedules, manages, prepares agenda and presentations/materials for team meetings
Experience managing executive calendars and booking travel for team/executives
Teamwork - must foster collaboration and trust among team members and business partners
EXCEL 5
Microsoft Excel
Microsoft Outlook
Why Should You Apply?
Health Benefits
Referral Program
Excellent growth and advancement opportunities
ICONMA is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to any status protected by applicable law.