Job Information
The Research Foundation for SUNY at Binghamton University Assistant Business Manager in Vestal, New York
Location: Vestal, NY Category: Professional & Support Staff Job Type: Full-time Posted On: Fri Apr 10 2026 Job Description:
The Student Association of Binghamton University, Inc. (SA) is a $4.5M+ independent 501(c)(3) non-profit corporation. We are seeking an Assistant Business Manager to serve as a key operational leader within the SA.
This dual-focus role is designed for a versatile professional who can immediately manage the organization's critical business operations-including New York State sales tax filings, payment technology and logistics-while undergoing structured mentorship in non-profit fund accounting, audit preparation, and risk management. The successful candidate will assist the Senior Finance & Business Manager, ensuring the long-term financial integrity of the organization.
Key Responsibilities:
Financial Operations & Tax Compliance
Sales Tax Administration: Assume full authority for the collection, reporting, and filing of quarterly New York State Sales Tax returns for the SA's business units.
Revenue & Ticketing Management: Serve as the primary administrator for the Zeffy and BingTickets platforms. Manage event builds, reconcile ticket revenue against bank deposits, and troubleshoot user issues for student organizations.
Expenditure Support: Support with the financial vouchers and purchase order process as needed.
Inventory & Purchasing: Oversee central procurement for SA business units, maintaining optimal inventory levels and managing vendor relationships.
Internal Policy & Risk Management
Policy Interpretation: Serve as an advisor on the Student Association Management Policies, providing guidance to the SA Executive Board to ensure 501(c)(3) compliance.
Policy Development: Assist the Senior Finance & Business Manager/Vice President for Finance in reviewing and updating internal financial controls and standard operating procedures (SOPs) to mitigate organizational risk.
Audit Support & Strategic Finance
Audit Preparation: Partner with the Senior Finance & Business Manager to prepare work papers, journal entries, and balance sheets for the annual independent audit.
General Ledger Maintenance: Support monthly bank reconciliations for corporate bank accounts and execute adjusting journal entries to ensure data integrity.
Succession Planning: actively participate in "knowledge transfer" sessions to master the SA's legacy MIS financial systems and internal control frameworks.
Risk Management & HR Administration
Policy Compliance: Review student organization contracts and spending plans to ensure alignment with 501(c)(3) regulations and SUNY guidelines.
Payroll: Assist in the hiring and onboarding pipeline for student employees, verifying I-9 documentation and validating payroll data before final processing.
Job Requirements:
Bachelor's Degree in Accounting, Finance, Business Administration, or a related field with 1-3 year of experience in finance, bookkeeping, office management, or business operations or an equivalent combination of education and experience.
Advanced proficiency in Microsoft Excel (Pivot Tables, VLOOKUP).
Strong ability to interpret complex policies and communicate them to a student audience.
High attention to detail with a "compliance-first" mindset.
Preferred Qualifications:
Demonstrated experience with New York State Sales Tax filing and compliance is highly preferred.
Experience with digital ticketing platforms (Eventbrite, Zeffy) and financial software is a strong plus.
Additional Information:
Salary: $58,000 - $63,000 annually.
Note: Visa sponsorship is not available for this position.
Employee Benefits: The Research Foundation for the State University of New York offers a comprehensive benefits package (https://benefits.rfsuny.org/) that is a valuable part of total compensation. This includes medical, dental, vision, dependent care subsidy and other benefits such as SUNY Tuition Assistance. Furthermore, our 10 Perks of Working at the RF (https://www.rfsuny.org/about-us/careers/) provides an at-a-glance view of our top benefits that make us a great place to work.
Research Foundation Commitment to Equal Employment Opportunity
As an Equal Opportunity / Affirmative Action Employer, The Research Foundation for SUNY will not discriminate in its employment practices due to an applicant's race, color, creed, religion, sex, pregnancy-related conditions, reproductive health decisions, childbirth or related medical conditions, sexual orientation, gender identity or expression, transgender status, age, national origin or ancestry, marital status, familial status, citizenship, physical and mental disability, prior arrest or conviction record, genetic characteristics/genetic information, predisposition or carrier status, domestic violence victim status, military status or service, veteran status, or any other characteristics protected under federal, state or local law.
The Company will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.
The Research Foundation for SUNY is a private, not for profit corporation and is a separate employer from SUNY and the State of New York and offers separate compensation and benefit plans.
Binghamton University is a tobacco-free campus.