Job Information
Utica University Payroll & Accounting Coordinator in Utica, New York
Position Information
Job Title Payroll & Accounting Coordinator
Posting Number S00630
Position Type Full Time
Hours/Schedule Standard campus business hours: 8:00am -5:00pm Hours may vary based on operational needs.
Campus Main Campus, Utica NY
Date Position Available 04/07/2026
Posted Salary $20.00 - $22.00/hour
FLSA Status Non - Exempt
Benefits Eligible Yes
If yes, please select: All Benefits
Position Summary Information
Position Summary
The Payroll and Accounting Coordinator is responsible for processing and maintaining accurate payroll and accounting records in support of the university’s financial operations. This position requires strong attention to detail, confidentiality, and the ability to work independently and collaboratively in a small team environment. The ideal candidate will have experience with Banner Finance, Payroll, and Human Resource modules or similar enterprise systems used in higher education.
Location Utica, NY
Application Deadline
Full consideration by:
Open Until Filled Yes
Major Responsibilities
Payroll Responsibilities:
Process biweekly and semi-monthly payrolls for faculty, staff, and student workers using the Banner HR/Payroll module.
Maintain payroll records, ensuring accuracy of employee data, benefits, deductions, and direct deposits.
Ensure payroll compliance with federal, state, and institutional policies and deadlines.
Assist with year-end payroll activities, including W-2 preparation and reporting.
Respond to employee inquiries regarding payroll and benefits deductions.
Maintains an accurate accounting of payments by making various journal entries related to payroll processing and reviews payroll output for accuracy.
Transmits weekly H.S.A. advances as well as quarterly H.S.A. deposits.
Responsible for processing timely and accurate payroll-related tax activities, wage garnishments, unemployment insurance correspondences, employment verifications, and month-end payroll deduction reports.
Accounting and Administrative Support:
Assist with daily accounting functions, including data entry, account reconciliations, and report generation using Banner Finance.
Support accounts receivable processes, including student refund processing.
Maintain accurate and organized financial files in accordance with audit standards and university policies.
Assist with month-end and fiscal year-end closing procedures.
Provide supporting documentation for internal and external audits.
Driving Responsibilities
Travel
Supervises This position does not supervise other full time staff.
Education & Experience Qualifications
Associate’s degree in Accounting, Finance, Business, or related field (Bachelor’s degree preferred).
Prior payroll and/or accounting experience, preferably in a higher education or non-profit setting.
Experience working with Ellucian Banner (Finance and/or HR/Payroll modules) strongly preferred.
A combination of education and past relevant experience may be considered.
Minimum Skills/Abilities
Must have strong attention to detail.
Must have a high level of organizational skills.
Must have flexibility to handle a variety of tasks and shift priorities simultaneously.
Must have the ability to understand in-depth University-wide policies/procedures and HR legal issues, including knowledge of accounting principles and payroll methods.
Must have extensive knowledge of computer database software, spreadsheets, and word processing (preferably Excel and Word).
Must have the ability to set priorities, meet deadlines, and perform research to provide a resolution to problems.
Must have the ability to deal with confidential and sensitive information.
Must possess excellent oral and written communication skills, and the ability to work well under pressure.
Must have a cooperative and service-oriented attitude.
Must be able to work flexible hours if necessary.
Applicant Documents Instructions
Additional information Visa sponsorship is not available for this position
EEO/AA Statement
Utica University is committed to affirmative action, equal opportunity, and creating a welcoming work environment for all employees. All qualified applicants will receive consideration for employment without regard to veteran status, disability, citizenship status, domestic violence victim status, or protected status under applicable local, state, or federal law.
Commitment to Supporting and Hiring Veterans
Utica University is a comprehensive, independent, private institution founded in 1946 to offer options for higher education study to veterans returning from the Second World War. More than seventy years since veterans returned from WWII, this tradition of serving veterans is still held in high regard here at Utica University, and we are proud to welcome veterans as students and as valued members of our faculty and professional staff.
Posting Specific Questions
Required fields are indicated with an asterisk (*).
*How did you hear about this employment opportunity?
HercJobs.org (HERC Higher Ed Recruitment Consortium)
HigherEdJobs.com
InsideHigherEd.com
Observer Dispatch (Utica OD)-newspaper
Ithaca Journal
Personal Referral
Utica University Website
Albany Times Union
Binghamton Press & Sun
careerbuilders.com
centralnewyorkhelpwanted.com
Chronicle.com (Chronicle of Higher Ed website)
Elmira Star Gazette
Utica University Online Employment Website
DiverseEducation.com (Diverse Issues in Higher Education
Historically Black Colleges and Universities
Indeed.com
Current Utica University Employee
Referred by a Utica University Employee
Referred by a non Utica University Employee
Twitter
LinkedIn-Job Posting
LinkedIn-Recruited by Utica University HR
Centralnewyorkhelpwanted.com
Syracuse Post Standard-newspaper
Albany Times Union-newspaper
Facebook
Job Fair
Search Firm
NCAA
PRISM Network
HBCU Connect
DiverseJobs
Other
*Please provide more details regarding the source of your referral?(Open Ended Question)
Applicant Documents
Required Documents
Resume / Curriculum Vitae
Cover Letter
Optional Documents
- Other Document #1