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This job was posted by https://www.azjobconnection.gov : For more information, please see: https://www.azjobconnection.gov/jobs/7408885

Job Description Summary

Department - Community Resources & Workforce Development

Job Description

Job Type: Classified

Job Classification: 5671- Administrative Specialist II

Salary Grade:8

Pay Range

Hiring Range: \$48,422 - \$56,908 Annually

Pay Range: \$48,422 - \$65,395 Annually

Range Explanation:

• Hiring Range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity.

• Pay Range is the entire compensation range for the position.

The position duties include providing administrative and fiscal support to the operations team, assisting with daily financial and procurement operations, and ensuring accuracy and compliance with established policies and procedures. Community & Workforce Development (CWD) is recruiting to fill the position of Administrative Specialist II, which is part of the CWD Operations Team. CWD provides services to at least 30,000 individuals a year. It is funded with multiple federal, state and local grants, as well as the County General Fund.

Essential Functions:

As defined under the Americans with Disabilities Act, this classification may include any of the following tasks, knowledge, skills, and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class. Work assignments may vary depending on the departments need and will be communicated to the applicant or incumbent by the supervisor.

• Provides complex administrative services of a specialized nature to a department, division, or program within Pima County;

• Negotiates and establishes Intergovernmental Agreements (IGA), contracts and other obligatory agreements and monitors compliance;

• Prepares work unit budgets, oversees expenditures, performs cost and statistical analyses and prepares reports and recommendations;

• Performs research, prepares written reports and recommendations and informs management of issues, concerns and problems of specialized work unit;

• Provides information, status, and recommendations to department directors, division managers and professional staff regarding area of assignment and responds to public inquiries interpreting work unit and county policies and procedures;

• Ensures work unit policies, procedures and activities comply with applicable federal/state statutes and regulations and county policy;

• Oversees internal services such as accounting, payroll, personnel, management information services and/or purchasing;

• Represents work unit at various meetings, conferences, or on committees and provides specialized expertise related to area of assignment;

• Develops, maintains and manages databases using automated information systems andcompiles/reviews/monitorsinformation for reporting purposes.

Minimum Qualifications:

Associates Degree from an accredited college or university in one of the following disciplines: public administration, business administration, management, or a closely related field as determined by the department head at the time of recruitment AND one year of professional experience in public or business administration.

(Relevant experience and/or education from an accredited college or university may be substituted.)

OR:

One year with Pima County as an Administrative Specialist I or closely related professional administrative classification.

Qualifying education and exp erience must be clearly documented in the \"Education\" and \"Work Experience\" sections of the application. Do not substitute a resume for your application or write \"see resume\" on your application.\ \ Preferred Qualifications: (Be specific in describing your experience in your application. Ensure the descriptions provided illustrate your competencies, specifically addressing the required and preferred qualifications.):

Associates degree in accounting, finance, business administration, public administration, or a related field.

Minimum two (2) years of administrative experience providing fiscal, accounting, or budgetary support.

Minimum one (1) year of experience processing finan