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This job was posted by https://www.azjobconnection.gov : For more information, please see: https://www.azjobconnection.gov/jobs/7424412

Job Description Summary

Department - Transportation

Job Description

Job Type: Classified

Job Classification: 5248 - Administrative Services Manager II

Salary Grade: 15

Pay Range

Hiring Range: \$69,908 - \$83,886 Annually

Pay Range: \$69,908 - \$97,864 Annually

Range Explanation:

• Hiring Range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity.

• Pay Range is the entire compensation range for the position.

Interested in joining the team that plans, designs, constructs, and operates more than 2,200 miles of roadway in unincorporated Pima County? We are seeking a highly motivated and skilled Administrative Services Manager II to support the Department of Transportation (DOT) by overseeing the departments Capital Improvement Program (CIP). This role works closely with Transportation Engineers, Project Managers, Planners, the Finance Department, and DOT leadership. The ideal candidate is self-driven, detail-oriented, and thrives in a fast-paced environment.

This position reports to the DOT Planning Engineering Division and focuses on managing all funding aspects of the DOT program. Responsibilities include but are not limited to developing the CIP budget, monitoring project funding, coordinating grants, tracking performance measures, researching contracts and intergovernmental agreements, resolving funding issues such as budget holds and payroll rejections, preparing reports on funding sources, developing departmental policies and objectives, and representing the departments program initiatives. The position will also support department leadership by reviewing and analyzing high level financial forecasts.

Essential Functions:

As defined under the Americans with Disabilities Act, this classification may include any of the following tasks, knowledge, skills, and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class. Work assignments may vary depending on the departments need and will be communicated to the applicant or incumbent by the supervisor.

• Plans, organizes, directs and manages the administrative services or support functions including, but not limited to, financial and general administrative functions or other assigned support or service functions;

• Oversees and manages the acquisition, storage and distribution of material to support department activities through subordinate work unit supervisors;

• Interprets department policies and procedures and reviews current and proposed new or changed rules, regulations, or related materials for impact to unit, division, department, or a group of departments and presents recommendations to management;

• Oversees and directs training and development of department employees and ensures division/department compliance with mandated training and certifications;

• Coordinates activities and serves with other divisions to meet the needs and goals of the department or group of departments;

• Develops and directs general accounting procedures, payroll, purchasing, inventory control, computer operations, data collection and report preparation;

• Supervises the installation of new or modified financial cost accounting and records management systems;

• Analyzes data and makes recommendations for reducing costs and increasing revenues;

• Reviews grant and contract requests, income management reports and revenue studies;

• Oversees t e coordination of accounting and financial records maintenance with the Finance and Management Information Services Departments;

• Develops procedures for and directs personnel hiring, department records management and storage, reproduction, microfilming services and custodial staff;

• Studies and researches administrative and financial problems and recommends solutions;

• Supervises professional staff and work unit supervisors;

• Develops and prepares reports.

Minimum Qualifications:

Bachelors degree from an accredited college or university with a major in business or public administration/management, or a closely related field as determined by the department head at the time of recruitment AND three years of experience involving fiscal management, public or business administration or material managemen