Job Information
Robert Half Administrative Assistant in Tucson, Arizona
Description We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Tucson, Arizona. In this role, you will support day-to-day operations by managing case files, maintaining communication with clients, and ensuring the seamless organization of both physical and digital documents. This is a great opportunity for someone with strong administrative skills to contribute to a dynamic and fast-paced environment.
Responsibilities:
• Organize and maintain physical and electronic case files, ensuring all documents are securely stored, properly indexed, and easily accessible.
• Respond to incoming calls with a courteous and attentive demeanor, accurately screen and route calls, and take detailed messages as needed.
• Make outgoing calls to clients, ensuring clear communication and confirming important details.
• Utilize Microsoft Office tools to create, edit, and manage documents with precision.
• Perform transcription tasks with a high degree of accuracy and attention to detail.
• Handle general administrative tasks, including email correspondence and data entry, to support office operations.
• Assist with receptionist duties by welcoming visitors and addressing inquiries in a courteous and attentive manner.
• Ensure compliance with confidentiality standards while managing sensitive legal files. Requirements • Proven experience in administrative support or a similar role.
• Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
• Strong organizational skills with the ability to manage multiple tasks and meet deadlines.
• Excellent verbal and written communication skills.
• Ability to handle confidential information with discretion and a high level of attention to detail.
• Experience with answering and routing calls in an environment that requires attention to detail.
• Familiarity with managing legal files and documentation is a plus.
• High level of accuracy and attention to detail in performing administrative tasks. TalentMatch®
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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