Job Information
Caterpillar, Inc. Administrative Assistant in Tijuana, Mexico
Career Area:
Business Services
Job Description:
Your Work Shapes the World at Caterpillar Inc.
When you join Caterpillar, you're joining a global team who cares not just about the work we do – but also about each other. We are the makers, problem solvers, and future world builders who are creating stronger, more sustainable communities. We don't just talk about progress and innovation here – we make it happen, with our customers, where we work and live. Together, we are building a better world, so we can all enjoy living in it.
Executive Team Ambassador: Represent Executives and the company brand all the time.
• Time Management: Coordinate extremely active calendars, schedule appointments,
exercising considerable judgment and discretion in handling requests for appointments and
calls.
• Travel: Coordinate travel arrangements, including flights (private & commercial - booking &
check-ins), hotels, and car rentals for executives and candidate interviews
• Expenses: Oversee, analyze and process business invoices and expense reports
• Communication: Compose correspondence and e-mails. Proofread documents.
• Phone: Screen calls in a professional and courteous manner; transcribe voicemail messages
• Project Management: Project tracking & dashboards; PowerPoint presentation development
• Executive Meetings: Support executive meetings, including creating meeting(s) timelines,
prepare and distribute meeting notification, correspondence, agenda, and materials, as well
as subsequent updates or changes.
• Organization: Maintain highly organized filing system and task management system
Clerical: Perform general clerical duties such as sending/receiving mail and overnight
packages, filing, photocopying, and online ordering
• Misc.: Run errands (including occasional personal errands)
Experiencia y requisitos
•College dedree
•Experience: 2 to 5 years as an executive admin, preferably with a smaller company (ideally
a startup)
• Proven project management skills – PMP certified preferred
• Advanced experience with booking domestic and international travel
• Experience processing and analyzing expense reports
• Experience proofreading documents – strong grammar, punctuation and written
communication skills
• Advanced Computer Proficiency with: Outlook, Excel, Word, PowerPoint, and the Internet.
Adobe Acrobat, Photoshop and Illustrator a plus
Posting Dates:
April 14, 2026 - May 11, 2026
Caterpillar is an Equal Opportunity Employer. Qualified applicants of any age are encouraged to apply
Not ready to apply? Join our Talent Community (http://flows.beamery.com/caterpillarinc/talcom) .