Job Information
Thompson River Animal Care Shelter (TRACS) Office Manager in Thompson Falls, Montana
Thompson River Animal Care Shelter (TRACS) is seeking a ¾ time to Full Time Office Manager. Hours may be flexible.
Essential Duties and Functions:
Administrative Duties
- Create and maintain filing system for administrative office
- Date entry, including donor and volunteer databases
- Managing voicemail and relay messages to appropriate staff
- Software skills (MS Office), as well as internet research abilities
- Communications skills, both oral and written
- Prepare reports and field phone calls, as needed
People Care
- Provide professional service to customers, visitors, and volunteers while promoting and educating the public on the organizations' mission, services, programs, and activities
- Direct visitors and customers to the appropriate areas of the facility
- Model and encourage the humane treatment of animals
- Accept and acknowledge the receipt of donations and gifts from members of the public and other organizations
- Represent the organization in a positive manner by maintaining a professional appearance and exhibiting a professional attitude
Facility Care
- Ensure that the administrative office, workstations and equipment are kept clean, organized and in working order
- Restock supplies as needed
- Notify when purchase of additional supplies is needed
- Adhere to organizational guidelines and policies for cleaning, disinfection, and disease control
Physical Requirements and Work Environment
- Work performed in an office setting
- Subject to the possibility of animal bites and scratches
Qualifications
- High School Diploma or equivalent or higher
- Excellent Customer Service Skills
Knowledge, Skills, and Abilities
- Commitment to the mission, values, goals and successes of TRACS
- Highly motivated, outgoing, polite, and professional manner
- Team player, able to work in a fast paced, multi-tasking environment
- Compassion for animals, comfortable working with and around animals in the shelter environment
Wage: Dependent on Experience
To Apply: Please submit a resume or generic application to TRACS office or email to wthorpe@pet-tracs.com