Job Information
Electrical Builders Project Administrative Assistant in St Cloud, Minnesota
A DAY IN THE LIFE
This is more than an administrative job — it’s a dynamic support role at the center of the action for EBI’s Project Management team. One day, you're organizing travel logistics for a crew heading to a power plant; the next, you’re assembling project documentation that keeps operations running smoothly. You'll be the right hand to our Project Managers, making sure all the pieces are in place for successful project execution.
You thrive on structure but can pivot quickly when priorities change. You're organized, detail-oriented, and take pride in keeping things on track — from filing reports and booking travel to gathering field data and managing time entries. Your work behind the scenes is crucial to delivering the high-performance outcomes EBI is known for.
WHAT YOU’LL DO
Maintain organized electronic filing of project paperwork (JPRs, change orders, etc.)
Updates Field Crew hours tracking sheets with current hours worked.
Verify and track Field Crew expenses against approved amounts
Schedule and support internal meetings, customer calls, kickoffs, and job closeouts
Coordinate travel logistics for Project Managers and crews (flights, hotels, rental cars, etc.)
Gather and enter project data, track progress, and generate reports as needed
Communicate with internal teams to keep projects on time and within scope
Support ISO 9001 process improvements and participate in audits and internal evaluations
Prepare and distribute essential project documentation, including change orders, daily reports, and field paperwork
Assist with lesson learned presentations and serve as backup presenter when needed
Remain available for occasional early morning, evening, or weekend project support
Pitch in wherever needed — this is a team that gets things done together
WHAT YOU BRING TO THE TABLE
3+ years in an office support or project coordination role
Valid driver’s license and ability to pass pre-employment screenings
Proficient in Microsoft O365 (Word, Excel, PowerPoint, Teams, OneDrive)
Ability to stay focused under pressure and prioritize
Ability to use basic office equipment (copier, fax, etc)
Ability to create and design presentations
Self starter with ability to work both independently and in a team environment.
Calm under pressure and skilled at juggling competing priorities
Comfortable working independently while staying closely aligned with team goals
High attention to detail and excellent written/verbal communication skills
WHAT’S IN IT FOR YOU
Competitive pay
401(k) with company match
Health, dental, and vision insurance
Life insurance
Paid time off (PTO)
A collaborative and trusted team environment where no two days are the same
READY TO JOIN US?
This full-time, in-person position is based at EBI’s headquarters in St. Cloud, MN. Candidates must be able to commute or relocate prior to starting. If you’re detail-oriented, self-driven, and ready to be a key player in high-impact projects across the U.S., we’d love to hear from you.
WHO WE ARE
Founded in 1974, Electrical Builders, Inc. (EBI) began with a niche focus on specialty welding and fabrication for critical electrical systems. Today, EBI is a national leader in high-voltage and specialty electrical construction, providing field services, fabrication, and maintenance solutions to the power generation, industrial, and data center sectors.
We support the majority of major U.S. power generation providers, including over 75% of the domestic nuclear fleet, and continue to lead the way in extending the life and performance of complex electrical systems. From bus duct work to transformer solutions, EBI helps facilities maximize uptime and safety.
PHYSICAL DEMANDS
Frequent sitting and/or standing
Frequent hand and finger use for typing and handling materials
Visual focus on screens and documents
Regular lifting/pushing/pulling up to 50 lbs (with assistance)
Ability to navigate the office and distinguish speech or alarms
Must pass a drug test and pre-employment physical
Reasonable accommodations will be made when necessary
Department
Office
Employment Type
Full Time
Minimum Experience
Entry-level