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Position Information

Position Title Administrative Specialist I (10-Month, August-May, Greenwood Lab School)

Work Location Springfield Campus

Department Greenwood Lab School

HR Home Department 020420 GREENWOOD LAB SCHOOL

Pay Grade 11

Proposed Salary $15.00-$16.85 per hour

Sponsorship Information

Applicants must be currently authorized to work for ANY employer in the United States on a full-time basis. This position is not eligible for work visa sponsorship.

Position only available to current, regular, full-time Missouri State University employees? No, Position is available to all applicants.

Appointment Type Full Time Regular

Exempt/Non-Exempt Non-Exempt

General Function

The Administrative Specialist I assists with programs, processes, or services that are provided by the department. The Administrative Specialist I generally does not serve as an administrative assistant to a supervisor nor provide general administrative support services for the department. The Administrative Specialist I performs clerical support duties as determined by the supervisor and generally works with a limited number of less complex processes. The Administrative Specialist I may provide reception services and customer service, provide information about the department’s programs, processes, or services, set appointments for departmental staff who provide various services, update websites and databases, prepare packets of materials for seminars, meetings, or events, prepare, process mass mailings of materials, and/or maintain paper and electronic files.

Description of Primary Duties

The Administrative Specialist I assists with programs, processes, or services that are provided by the department. The Administrative Specialist I generally does not serve as an administrative assistant to a supervisor nor provide general administrative support services for the department. The Administrative Specialist I performs clerical support duties as determined by the supervisor and generally works with a limited number of less complex processes. The Administrative Specialist I may provide reception services and customer service, provide information about the department’s programs, processes, or services, set appointments for departmental staff who provide various services, update websites and databases, prepare packets of materials for seminars, meetings, or events, prepare, process mass mailings of materials, and/or maintain paper and electronic files.

Minimum Acceptable Qualifications

Education/Experience: A high school diploma or the equivalent and two years of general office experience or an equivalent combination of education and general office experience is required.

Skills: Keyboarding skills are required. A working knowledge of word processing and spreadsheet applications is required. A working knowledge of or the ability to learn and use database applications, the web content management system, the administrative business system or enterprise resource planning system, and other systems or applications that may be used within the University or department is required. The ability to operate and troubleshoot electronic office equipment, computers, and peripherals, maintain moderately complex filing systems and records, and make mathematical calculations is required. Effective verbal and written communication skills are required. Must be able to train, assign work, and review the work of student workers.

Effort: Administrative support positions are primarily sedentary. Administrative support positions require extensive keyboarding.

Additional Qualifications

Link to Job Description http://www.missouristate.edu/human/jobdescriptions/3600.htm

Open Date 04/02/2026

Close Date (If Close Date is blank then the posting is considered open until filled)

Special Instructions to Applicants

This is a 10-month position that runs from August through May, with June and July off.

The first date of consideration is April 17, 2026 and applications will be reviewed until the position is filled. If meeting minimum qualifications fully or partially through education, please attach an unofficial transcript to your application. An official transcript required at time of hire.

Equal Opportunity Statement

Non-Discrimination Statement

Missouri State University is a community of people with respect for diversity. The University emphasizes the dignity and equality common to all persons and adheres to a strict non-discrimination policy regarding the treatment of individual faculty, staff, and students. In accord with federal law and applicable Missouri statutes, the University does not discriminate on the basis of race, color, national origin (including ancestry, or any other subcategory of national origin recognized by applicable law), religion, sex (including marital status, family status, pregnancy, sexual orientation, gender identity, gender expression, or any other subcategory of sex recognized by applicable law), age, disability, veteran status, genetic information, or any other basis protected by applicable law in employment or in any program or activity offered or sponsored by the University. Sex discrimination encompasses sexual harassment, which includes sexual violence, and is strictly prohibited by Title IX of the Education Amendments of 1972.

This policy shall not be interpreted in a manner as to violate the legal rights of religious organizations or of military organizations associated with the Armed Forces of the United States of America.

The University maintains a grievance procedure incorporating due process available to any person who believes he or she has been discriminated against. Missouri State University is an Equal Opportunity employer. Inquiries concerning the complaint/grievance procedure related to discrimination on the basis of a protected class, including sexual harassment and sexual assault, or compliance with federal and state laws and guidelines, should be addressed to the Director, Office for Institutional Compliance, Carrington Hall 205, 901 S. National Ave., Springfield, Missouri 65897, Compliance@MissouriState.edu, 417-836-4252.

Background Check Statement

Employment will require a criminal background check at University expense.

Posting Detail

Posting Number 20260083FTS

Quicklink for Posting https://jobs.missouristate.edu/postings/85777

Supplemental Questions

Required fields are indicated with an asterisk (*).

• • How did you hear about this vacancy?

• Indeed

• Linkedin

• Missouri State University Website

• Google

• Employee Referral

• Job Alerts

• HigherEdJobs.com

• Personal Contacts / Networking

• Job Board (CareerBuilder.com, Monster, etc.)

• Other

• • Please specify the recruitment source where you located this posting. If you selected Employee Referral above, please list the name of the current MSU employee who referred you.

(Open Ended Question)

• • Do you have a High School Diploma or Equivalent?

• Yes

• No

• • Do you have 2 years of administrative office experience using word processing, spreadsheet, database, email and network functions?

• Yes

• No

• • If you have less than two years of relevant full-time experience, you may substitute education. Please list your total earned college credit hours and your program of study. (Please also attach an unofficial transcript to your application. Official transcript required at time of hire).

(Open Ended Question)

Applicant Documents

Required Documents

• Resume

• Cover Letter

  Optional Documents

• Unofficial Transcripts - 1

• Other Documents -1