Job Information
Anywhere Real Estate Office Administrator - Southampton, NY in Southampton, New York
Office Administrator – Sotheby ’ s International Realty, Hamptons Brokerage
Sotheby’s International Realty, Inc. – Hamptons Brokerage is seeking a highly organized, proactive Full‑Time Office Administrator to support daily office operations across our Hamptons locations. This role is essential to ensuring a smooth, professional, and service‑oriented environment for our sales associates, staff, and Brokerage Manager.
The ideal candidate is professional, dependable, solutions‑oriented, and thrives in a fast‑paced, team‑focused setting.
Key Responsibilities
Sales Associate & Office Support
Oversee daily office operations, ensuring a professional, organized, and efficient work environment.
Manage office equipment and supplies, including coordination of repairs, maintenance, and installations.
Provide guidance and support to office staff to ensure consistent operational standards.
Serve as a primary point of contact for sales associates; provide guidance, support, and problem‑solving across daily activities.
Assist with new sales associate onboarding, including orientation to office operations and coordinating workspace setup.
Provide IT and administrative support as needed.
Perform other duties as assigned by management to support the overall function of the brokerage.
Transaction & Financial Administration
Enter and maintain all pending and closed escrow/sales information in the company database.
Support the Brokerage Manager with reporting, file management, and escrow documentation.
Process commission checks using the company’s real estate commission‑tracking system.
Maintain all office records and files, including transaction files and sales associate documentation.
Manage month‑end sales associate billing, including invoice reconciliation, payment processing, and coordination with Accounts Payable.
Process additional payables (T&E, vendor invoices, non‑marketing billing).
Track marketing expenses for listings to support accurate closing reconciliations and recovery processes.
Assist with the preparation of monthly budgets and collaborate with the Marketing and Corporate Finance teams to monitor marketing cost activity.
Qualifications
Bachelor’s degree or equivalent work experience required.
Previous administrative experience strongly preferred , especially within a real estate office or similar professional environment.
Exceptional customer service skills and a polished, professional demeanor.
Strong written and verbal communication abilities.
Excellent organizational skills with a high level of accuracy and attention to detail.
Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and ability to learn industry‑specific software programs.
Ability to multitask, prioritize, and adapt in a dynamic environment.
Personable, team‑oriented, flexible, and committed to maintaining a high standard of professionalism.
Sotheby's International Realty® (https://www.sothebysrealty.com/eng) is one of the world’s most prestigious names in real estate and this luxury real estate franchise network was created in 2004. Since that time it has grown to approximately 990 franchise and company owned offices globally and over 24,000 independent sales associates in 75 countries and territories. Franchise affiliates benefit from an association with the venerable, centuries-old Sotheby’s auction house. Sotheby’s International Realty is a subsidiary of Anywhere Real Estate Inc.
Anywhere Real Estate Inc. (http://www.anywhere.re/) (NYSE: HOUS) is moving real estate to what's next. Home to some of the most recognized brands in real estate Better Homes and Gardens® Real Estate (https://www.bhgre.com/) , Century 21® (https://www.century21.com/) , Coldwell Banker® (https://www.coldwellbanker.com/) , Coldwell Banker Commercial® (https://www.cbcworldwide.com/) , Corcoran® (https://www.corcoran.com/) , ERA® (https://www.era.com/) , and Sotheby's International Realty® (https://www.sothebysrealty.com/eng) , we fulfill our purpose to empower everyone's next move through our leading integrated services, which include franchise, brokerage, relocation, and title and settlement businesses, as well as mortgage and title insurance underwriter minority owned joint ventures. Anywhere supports nearly 1 million home sale transactions annually and our portfolio of industry-leading brands turns houses into homes in more than 118 countries and territories across the world.
At Anywhere, we are empowering everyone’s next move – your career included. What differentiates us is our scale, expertise, network, and unique business model that positions us as a trusted advisor throughout every stage of the real estate transaction. We pursue talent – strategic thinkers who are eager to always find a better way, relentlessly focus on talent, obsess about growth, and achieve exceptional results. We value our people-first culture, which thrives on empowerment, innovation, and cross-company collaboration as we keep moving the world forward, together. Read more about our company culture and values in our annual Impact Report (https://anywhere.re/wp-content/uploads/2025/03/2024-Impact-Report.pdf) .
We are proud of our award-winning culture and are consistently recognized as an employer of choice by various organizations including:
Great Place to Work
Forbes World's Best Employers
Newsweek World's Most Trustworthy Companies
Ethisphere World's Most Ethical Companies
EEO Statement: EOE including disability/veteran