Job Information
Louisiana Department of State Civil Service Administrative Coordinator 4 in Shreveport, Louisiana
Administrative Coordinator 4
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Administrative Coordinator 4
Salary
$2,732.00 - $4,682.00 Monthly
Location
Shreveport, LA
Job Type
Classified
Job Number
04/8209/AC4/03.03.26-PT
Department
DOTD-Engineering & Operations
Division
District 4 - Bossier City
Opening Date
03/03/2026
Closing Date
3/10/2026 11:59 PM Central
Description
Benefits
Questions
About this Job
This position functions as a Maintenance Clerk for Caddo Parish, Unit 550 in the West Area, and reports directly to the Parish Highway Maintenance Superintendent. Incumbent must be self-motivated and be able to perform duties independently with little to no supervision on a regular basis. The incumbent is also expected to exercise a high degree of independent judgment and initiative in determining the approach/action to take in non-routine situations that may arise. This position must possess extensive knowledge of DOTD work activity codes and the roadway system in order to accurately process, report, and document all activities accomplished. Participates in DOTD structured training programs as appropriate and attends all continuing education classes and conferences deemed necessary to facilitate the performance of required tasks. While in official capacity, DOTD employees must comply with applicable Louisiana and Civil Service laws, rules and regulations, as well as DOTD policies, procedures, manuals and directives.
An ideal candidate should possess the following competencies:
Accepting Direction:The ability to be open and willing to follow guidance or instructions.
Following Policies and Procedures:The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.
Managing Resources:The ability to manage financial, physical, and contractual resources to ensure compliance and maximize business value.
Communicating Effectively:The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.
Making Accurate Judgments:The ability to assess options, weigh risks, and make sound decisions using available information and logical reasoning.
Please visit our DOTD Career Center for more information about our agency: http://wwwsp.dotd.la.gov/Inside_LaDOTD/Divisions/Mgmt_Finance/HR/Pages/Career_Center.aspx
Minimum Qualifications
Three years of experience in administrative services.
EXPERIENCE SUBSTITUTION:
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.
Job Specification
The official job specifications for this role, as defined by the State Civil Service, can be foundhere (https://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=168070) .
Job Duties and Other Information
Job Duties:
Work Order & System Management:Reviews and inputs daily work orders in Agile Assets; verifies accurate coding of labor, equipment, materials, overtime, and leave; ensures proper activity codes and correct employee and project data.
Payroll & Leave Administration:Audits attendance logs and Daily Work Reports; generates bi-weekly payroll reports in LaGov HCM/PTMW; prepares payroll audit packages and Prior Period Adjustments (PPAs); manages FMLA, Military Leave, and schedule substitutions.
Cost Tracking & SAP Functions:Enters labor and equipment data into Plant Maintenance/PTMW for accurate cost tracking of preventive maintenance and repairs; monitors oil usage through SAP (MIGO transactions).
Reporting & Compliance:Prepares special reports for inventory control and reimbursable claims; compiles documentation for FEMA, FHWA, legislative, and insurance matters; ensures compliance with DOTD, Civil Service, and federal regulations to secure timely reimbursements.
Public Liaison & Emergency Support:Responds to public inquiries and road hazard complaints; coordinates with local agencies and utility providers; routes emergency issues for resolution; maintains Loss Prevention files; provides support during emergency and disaster operations.
Position-Specific Details:
Appointment Type: Probational or Promotional
Compensation: Administrative Coordinator 4 has a minimum hire rate of $15.76/hourly
How To Apply:
No Civil Service test score is required in order to be considered for this vacancy.
To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.
Please list all work experience on your application. Failure to include all work experience may affect your eligibility for this position.
DOTD EMPLOYEES: Refer to appropriate EDSM directive for required structured training requirements and PPM #59 Workforce Development on training guidelines.
Contact Information:
For further information about this vacancy contact:
Sam Dupree
Transportation Operations Manager
318-932-5233
Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.
“The Louisiana Department of Transportation and Development (DOTD) is an equal employment opportunity employer and serves as a model employer for individuals with disabilities. DOTD does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, disability, age, or pregnancy, and prohibits harassment of any type.”
“Information on the Louisiana Workforce Commission, Louisiana Rehabilitation Services is available here (https://www.laworks.net/WorkforceDev/LRS/LRS_Tech_Asst_Guidance.asp) .”
Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.
As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:
Insurance Coverage More information can be found at https://info.groupbenefits.org/
Parental Leave– Up to six weeks paid parental leave
More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx
Holidays and Leave – State employees receive the following paid holidays each year:
New Year's Day
Martin Luther King, Jr. Day,
Mardi Gras,
Good Friday,
Memorial Day,
Independence Day,
Labor Day,
Veteran's Day,
Thanksgiving Day and Christmas Day.
* Additional holidays may be proclaimed by the Governor
State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.
Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):
Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your_Retirement_System.mp4) to give you more detailed information about their system
Teacher's Retirement System of Louisiana (www.trsl.org),
Louisiana School Employees Retirement System (www.lsers.net), among others
01
To ensure compliance with PPM #9, DOTD Nepotism Policy, please list the name and relationship with any immediate family members that are currently employed by the LA-DOTD. Please type "N/A" if there are no immediate family members?
02
What are your career interests?
03
Are you a probational LA-DOTD employee?
Yes
No
04
Are you a current or former employee of the State of Louisiana?
Yes
No
05
If so, for which state agency(ies) do you/did you work and during what time period(s)? If not, indicate "NA".
06
Are you a permanent LA DOTD employee?
Yes
No
07
CE: Communicating Effectively - How well do you share information and ideas in ways that others can understand, relate to, and act on?
I communicate unclearly, use poor tone, and ignore the audience.
I share main ideas clearly and adapt to the audience when reminded.
I communicate clearly, listen actively, and explain complex ideas well.
I craft messages that connect, inspire, and drive action across audiences.
08
CE: Communicating Effectively - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.
09
FPP: Following Policies and Procedures - How well do you apply rules, policies, and procedures in your work?
I struggle to follow rules or apply policies correctly, which can lead to confusion or mistakes.
I follow rules with support and help correct issues, but I sometimes apply policies inconsistently.
I apply and explain policies accurately, adapt to routine situations, and help improve procedures.
I guide others in applying policies, prevent compliance issues, and improve procedures based on experience.
10
FPP: Following Policies and Procedures - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.
11
MAJ: Making Accurate Judgments - How do you make decisions when faced with choices, risks, or limited information?
I make reactive or delayed decisions and sometimes overlook risks, priorities, or potential bias.
I try to weigh options but struggle when there’s uncertainty, competing priorities, or unclear outcomes.
I make timely, well-reasoned decisions by using available information, context, and trade-offs.
I make sound decisions in complex situations, lead others through ambiguity, and adapt as new information emerges.
12
MAJ: Making Accurate Judgments - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.
13
MR: Managing Resources - How well do you manage financial, physical, or contractual resources to meet operational needs?
I struggle to manage resources, don’t always follow required procedures, or have trouble keeping accurate records.
I handle basic resource tasks but may not consistently align them with priorities or follow procedures.
I manage resources effectively, follow procedures, track usage, and maintain accurate records to support my team’s goals.
I plan ahead to meet future needs, improve systems, strengthen vendor relationships, and ensure compliance across resource areas.
14
MR: Managing Resources - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.
15
ADi: Accepting Direction - How well do you accept guidance, follow instructions, and adjust when given feedback?
I resist direction, ignore feedback, and need reminders to complete tasks.
I follow direction with reminders and often need clarification or support.
I follow direction reliably, adjust to feedback, and complete tasks on time.
I adapt quickly, follow through, and help others adjust as needed.
16
ADi: Accepting Direction - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.
Required Question
Employer
State of Louisiana
Address
1201 N 3rd St
Baton Rouge, Louisiana, 70802
Phone
(866) 783-5462
Website
http://agency.governmentjobs.com/louisiana/default.cfm
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