Job Information
YMCA of Greater Seattle Senior Accounts Payable Manager in Seattle, Washington
::: section What you'll get from working at The Y
- Membership to the YMCA of Greater Seattle for you and your household
```{=html}
``` - Medical, Dental, Vision, and Life insurance
```{=html}
``` - Retirement with 12% employer contributions after 2 years of services - see Y Retirement for more information. Other Savings plans available upon hire.
```{=html}
``` - Free access to mental health resources
```{=html}
``` - Rapidly accruing paid time off (PTO)
```{=html}
``` - Discounts on qualifying YMCA of Greater Seattle childcare, day camp, overnight camp and outdoor leadership programs. 25% for part-time staff, 50% for full-time staff.
*
Some benefits only available to full-time staff
Hiring Range: $80,000 - $85,000
Responsibilities
Accounts Payable Management
- Review and process a high volume of vendor invoices accurately and in a timely manner.
- Verify invoice accuracy, ensuring proper coding, approvals, and adherence to guidelines.
- Manage the vendor bill approval workflows and maintain the vendor database within the accounting system.
- Audit data entry of other AP team members.
- Oversee the weekly check and payments run, this includes printing and distributing paper checks, processing of electronic payments, and communicating remittance information to vendors.
- Work closely with Contracts Analyst to ensure independent contractor agreements are in place prior to payments.
- Work with vendors and other YMCA branch staff to resolve invoice discrepancies and reconcile monthly vendor statements.
- Manage vendor and YMCA branch relationships, addressing inquiries, and resolving payment discrepancies.
- Oversees the corporate purchase card (p-card) program and employee reimbursement system. Verify receipts and compliance with expense reimbursement guidelines.
- Conduct p-card internal audits to ensure YMCA staff compliance.
- Prepare the monthly p-card integration to the general ledger. Ensure GL codes are accurate.
Team Leadership and Development
- Lead, train, and mentor a team of accounts payable staff, providing guidance and support to ensure high performance and professional growth.
- Foster a collaborative and positive work environment that promotes efficiency, accuracy, and continuous improvement.
Process Improvement
- Identify opportunities to streamline AP processes, automate repetitive tasks, and enhance efficiency.
- Implement best practices and controls to minimize the risk of errors, fraud, and late payments.
- Ensure compliance with internal controls and company policies to safeguard financial integrity.
- Assist with the development of policies and procedures, creating efficiencies and implementing best practices.
Reconciliation and Reporting
- Perform monthly reconciliations of accounts payable balances.
```{=html}
``` - Provide detailed reports to senior management, including AP aging reports, payment status, and other financial summaries.
```{=html}
``` - Assists with month-end and year-end closings, including monthly budget and forecast variance analysis as pertains to expenses. - Assist in the preparation of audit schedules and collaborate with auditors during financial audits.
System Management and Integration
Serves :::