Job Information
University of Washington Compliance Analyst in Seattle, Washington
Job Description
Position Purpose:
Compliance and Risk Services plans, organizes, and directs all University-wide risk management functions, including:
Civil Rights Compliance
Risk Management & Records Compliance
Compliance Services
Privacy & Technology
At the request of the Public Records Officer, the Compliance Analyst position is a delegated responsibility for public records requests of a more complex nature. The role involves reviewing and analyzing the Washington State Public Records Act, HIPAA, FERPA, trade secret and intellectual property laws, and other state and federal statutes. The Compliance Analyst works closely with faculty and staff, as appropriate, to determine if any portion of the records may be exempted under these statutes or under case law.
This role also collaborates with internal and external customers to help them understand the Public Records Act, including their obligations and the University’s responsibilities in responding to public records requests. Additionally, the position prepares statistics and reports at the request of the office’s management.
Position Responsibilities:
Records Review/Legal Analysis
Manage a caseload of complex, high‑risk public records requests,identifyingresponsive departments, faculty, and staff and ensuring complete and compliant collection of records.
Analyze applicable state and federal laws (e.g., Public Records Act,Health Insurance Portability and Accountability Act (HIPAA), Family Educational Rights and Privacy Act (FERPA), tradesecret/Intellectualpropertylaws) todeterminerequired disclosures and exemptions; conduct independent legal research as needed.
Review a wide variety of sensitive information, including scientific research data, proprietary business materials, patient and student information, privileged legal documents, police and HR investigation records, and regulated research committee data (e.g.,Institutional Bio‑Safety Committee).
Monitor legal deadlines, assess risks, document findings, and escalate legal, financial, or reputational concerns to management. Support or delegate casework across the team when necessary.
Legal Correspondence
Communicate professionally and independently with internal staff and external stakeholders, including the public, attorneys, media, and advocacy groups, using discretion and strategic judgment.
Draft, edit, and issue legally significant correspondence and documentation on behalf of the University, often addressing complex or sensitive issues.
Administrative Tasks
Maintain and oversee complex systems for managing paper and electronic public records, including scanning, conversion, uploading, and quality control.
Delegate administrative responsibilities to unit staff whenappropriate.
Open Public Meetings
- Support compliance with open public meeting requirements by preparing and distributing annual meeting notices, managing mailing lists, and issuing regular and special meeting notices as required by law.
Requirements:
• Bachelor’s Degree in Records Management, Business Administration, or any area requiring analytical thinking, research, and excellent writing skills to include four years’ experience in public relations, records management, library sciences, public policy, or law.
• Equivalent combination of education and experience from which comparable knowledge and skills have been acquired may substitute for degree.
• Experience in the field of Washington State Public Records compliance or in discovery review.
• Position requires excellent judgment and analytical skills.
• Must be able to identify issues that should be brought to the attention of office’s management before taking independent action.
• Must be able to work with high volumes under strict legal deadlines.
• Demonstrates discretion and tact while working with highly sensitive and confidential materials.
• Needs excellent writing skills and must have excellent attention to detail.
• Requires proficiency in MS Word, Excel Outlook, and Access.
• Demonstrated experience in working on diverse groups and teams; respects, values, and contributes to UW’s commitment to diversity, inclusion, and equity.
Desired:
• Those with backgrounds in freedom of information, public relations, records management or library sciences, public policy, or the law may find this position of special interest.
• Experience in a large research institution or research university is desirable.
• Experience with the Washington State Sunshine Laws or other FOI statutes is preferred, as is work in any compliance operation.
We will begin screening completed application materials upon receipt through the close date.
Compensation, Benefits and Position Details
Pay Range Minimum:
$69,576.00 annual
Pay Range Maximum:
$85,008.00 annual
Other Compensation:
-
Benefits:
For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/
Shift:
First Shift (United States of America)
Temporary or Regular?
This is a regular position
FTE (Full-Time Equivalent):
100.00%
Union/Bargaining Unit:
Not Applicable
About the UW
Working at the University of Washington provides a unique opportunity to change lives – on our campuses, in our state and around the world.
UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty.
Our Commitment
The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81 (https://policy.uw.edu/directory/po/executive-orders/eo-81-prohibiting-discrimination-harassment-and-sexual-misconduct/) .
To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu .
Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law (https://app.leg.wa.gov/RCW/default.aspx?cite=28B.112.080) .
University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.