Job Information
Robert Half Certified Payroll Administrator in Schenectady, New York
Description
Job Summary:
Our client, a well-established heating and cooling company, is seeking a Certified Payroll Administrator to support payroll operations for public works and prevailing wage projects. This role is responsible for ensuring accurate payroll processing and full compliance with federal, state, and local certified payroll requirements. This is a temp-to-hire opportunity with long-term potential for the right candidate.
Key Responsibilities:
Process weekly certified payroll for field and union/non-union employees
Prepare and submit certified payroll reports in compliance with prevailing wage and public works requirements (DOL, NYS, etc.)
Ensure accurate wage rates, classifications, fringes, and deductions
Maintain payroll records and supporting documentation for audits
Coordinate with project managers and HR to verify job codes, hours, and labor classifications
Respond to payroll and compliance inquiries from internal teams and agencies
Assist with general payroll and administrative duties as needed
Requirements
Qualifications:
2+ years of certified payroll experience (construction or HVAC preferred)
Strong understanding of prevailing wage and public works compliance
Experience with payroll systems and certified payroll reporting platforms
High attention to detail and strong organizational skills
Ability to meet weekly deadlines in a fast-paced environment
Strong communication skills and ability to work independently
Preferred Experience:
HVAC, construction, or skilled trades environment
Union payroll experience
Familiarity with state and federal labor compliance reporting
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