Job Information
Robert Half Accounts Payable Supervisor/Manager in Saratoga, California
Description
Colleen McAuliffe is looking for an experienced Accounts Payable Supervisor/Manager with Construction specific experience to oversee the end-to-end accounts payable operations in a construction-focused, project-driven environment. This role is pivotal in ensuring precise invoice processing, accurate cost allocation, and compliance with financial and contractual requirements. The position involves close collaboration with project teams to support timely payments and maintain financial integrity.
The position is 100% onsite
Responsibilities:
• Manage the full-cycle accounts payable process, including reviewing, coding, and processing vendor invoices and subcontractor payment requests.
• Ensure accurate allocation of costs to specific projects and cost codes to support effective budget tracking and financial reporting.
• Maintain compliance by tracking essential documentation such as lien waivers, insurance certificates, and tax forms prior to payment release.
• Coordinate with vendors and subcontractors to reconcile statements, address inquiries, and resolve discrepancies promptly.
• Prepare and execute payment schedules, including checks and Automated Clearing House (ACH) transfers, while managing cash flow considerations.
• Collaborate with project teams to ensure financial transactions align with contractual agreements and project timelines.
• Monitor accounts payable metrics and workflows to identify opportunities for process improvements.
• Support audits and reporting by maintaining organized and accurate records of accounts payable activities.
• Utilize NetSuite or similar ERP systems for efficient accounts payable management and reporting.
Requirements • Minimum of 3 years of experience in accounts payable operations, preferably in a construction or project-based environment.
• Proficiency in invoice coding, check runs, and ACH payment processing.
• Strong knowledge of job costing and expense allocation.
• Familiarity with compliance requirements, including lien waivers and insurance documentation.
• Experience using NetSuite or comparable ERP systems.
• Excellent organizational skills and attention to detail to handle high-volume transactions.
• Effective communication skills for vendor and project team coordination.
• Ability to manage cash flow considerations and prioritize payment schedules.
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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