Job Information
Robert Half Bookkeeper/ Assistant Property Manager in Santa Monica, California
Description
We are seeking an experienced Bookkeeper / Assistant Property Manager to join our commercial real estate management team. This role is ideal for professionals with a strong foundation in accounting and finance, who will play a key role in the financial operations and reporting of a property portfolio. The Assistant Property Manager supports the Property Manager in ensuring all accounting, budgeting, and lease administration activities are executed accurately, efficiently, and in compliance with management agreements.
Key Responsibilities:
Assist with the financial management of a portfolio of commercial properties, including all accounting functions, analysis and financial reporting.
Support the preparation and management of annual operating and capital budgets, forecast expenses, and monitor ongoing financial performance.
Prepare monthly, quarterly, and annual financial statements and custom client deliverables, ensuring accuracy and timeliness.
Manage and execute tenant billing, rent collection, and lease escalations, and reconcile accounts receivable and payable.
Ensure completion and accuracy of lease abstracting and the administration of all lease-related financial obligations.
Process and review property payables and vendor invoices; conduct variance analyses as needed.
Review vendor contracts and service agreements to verify compliance with financial controls and budgetary guidelines.
Collaborate closely with project and corporate accounting teams, providing supporting documentation and schedules for owner reporting.
Maintain and track Energy Star benchmarking and cost-saving initiatives where applicable.
Conduct regular property financial audits and property inspections, and support improvement projects by analyzing budget to actual expenditures.
Maintain current tenant certificates of insurance and verify that financial coverage meets contractual requirements.
Supervise property accounting operations using MRI (required) or Yardi (preferred) property management accounting software for financial transactions, reporting, and compliance.
Respond promptly to tenant inquiries, with an emphasis on financial questions, account status, and billing concerns.
Assist with other duties or financial projects as assigned by Property Manager.
Qualifications:
Bachelor’s degree in Accounting, Finance, Business Administration or a related discipline.
Minimum of 3 years property management experience, with significant exposure to accounting and finance functions in a commercial real estate environment (Class A office preferred).
Intermediate to advanced proficiency in Microsoft Excel and other MS 365 applications.
Proficiency in MRI property management/accounting software is required; Yardi experience is highly regarded.
Working knowledge of financial reporting, account reconciliations, and lease administration best practices.
Strong analytical skills, high attention to detail, and the ability to handle multiple financial priorities.
Excellent written and verbal communication skills.
RPA (Real Property Administrator) designation in progress is a plus.
Pay is based on experience, $70-80k once full-time.
Requirements • Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
• At least 3 years of experience in property management with a focus on accounting and finance for commercial real estate.
• Proficiency in property management/accounting software, with required and Yardi preferred.
• Intermediate to advanced skills in Excel and other 365 applications.
• Solid understanding of financial reporting, account reconciliations, and lease administration practices.
• Strong analytical abilities and attention to detail, capable of handling multiple priorities effectively.
• Excellent written and verbal communication skills.
• Real Property Administrator () designation in progress is considered a plus.
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
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Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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