Job Information
Motion Recruitment Partners Administrative Assistant in Santa Ana, California
Administrative Assistant
Santa Ana, California
Hybrid
Contract
Title: Administrative Assistant
Description: Provides moderately complex administrative support for one or more departments or administrative units. - Typically supports multiple managers and/or staff. Researches and obtains information for routine and moderately complex reports and special assignments. - Executes special or continuous research and moderately complex data analysis. - Analyzes problems, determines approach, compiles and analyzes data, and prepares reports/recommendations for action by superior. - Contacts company personnel at all organizational levels to gather information and prepare reports. May act as coordinator of departmental projects, following up on pending details, coordinating project team activities and ensuring deadlines are met. - Work is generally of a critical or confidential nature and requires a broad knowledge of departmental and company practices, policies, programs, and product line. - Makes appointments, travel arrangements, meeting arrangements and coordinates activities between departments and outside parties. - Answers telephones, screens calls and forwards messages. - Answers routine correspondence and routes mail to the appropriate persons. - Composes, prepares, edits and proofreads letters, reports and other correspondence. - Typically uses software packages for word processing, spreadsheets, databases, graphics and desktop publishing applications. - Operates general office equipment such as personal computer, typewriter, Dictaphone, copier, calculator, fax or other office machines. - May provide guidance or work leadership to lower level clerical or administrative staff. - Typically supports one or more managers and/or staff in a department or administrative unit, or may support multiple departments.
Special short-term project
Hybrid schedule: 8a to 5p PT - M,T,Th onsite; W,F remote
Primary duties: support mass mailing (e.g. labeling and stuffing envelopes, etc.)
Extension possible based on business needs
Skills: Typically requires advanced word-processing and other personal computer skills 3-5 years secretarial or administrative support experience, or equivalent combination of advanced business school/secretarial training and job-related experience
You will receive the following benefits:
Medical Insurance - Four medical plans to choose from for you and your family
Dental & Orthodontia Benefits
Vision Benefits
Health Savings Account (HSA)
Health and Dependent Care Flexible Spending Accounts
Voluntary Life Insurance, Long-Term & Short-Term Disability Insurance
Hospital Indemnity Insurance
401(k) including match with pre and post-tax options
Paid Sick Time Leave
Legal and Identity Protection Plans
Pre-tax Commuter Benefit
529 College Saver Plan
Motion Recruitment Partners (MRP) is an Equal Opportunity Employer. All applicants must be currently authorized to work on a full-time basis in the country for which they are applying, and no sponsorship is currently available. Employment is subject to the successful completion of a pre-employment screening. Accommodation will be provided in all parts of the hiring process as required under MRP’s Employment Accommodation policy. Applicants need to make their needs known in advance.
Specialization:
- Administrative / Clerical