Job Information
Robert Half Accounts Receivable Specialist in Sanford, Florida
Description We are looking for an Accounts Receivable Specialist to join a team in Sanford, Florida in a contract-to-permanent capacity. This position focuses on supporting the full receivables cycle, from preparing customer invoices to tracking payments and addressing account issues with accuracy and professionalism. The ideal candidate brings a strong background in billing, cash application, and commercial collections, with prior exposure to construction-related invoicing practices such as progress billing, lien documentation, and contract-based payment terms.
Responsibilities:
• Create and distribute customer invoices accurately, including contract-driven and progress-based billing for active projects.
• Review open receivables regularly, track payment activity, and follow up with clients to reduce overdue balances.
• Apply incoming payments from checks, electronic transactions, and card payments to the appropriate customer accounts.
• Reconcile accounts receivable records to confirm that all cash activity is posted correctly and account balances are accurate.
• Investigate billing differences or payment disputes and work with customers to resolve issues promptly.
• Prepare aging summaries and share collection updates with project leaders and clients regarding outstanding invoices.
• Manage lien release documentation and help ensure billing and collection activity aligns with contractual obligations.
• Maintain organized records of receivable transactions, payment details, and customer communications for audit readiness.
• Partner with accounting and project teams to support billing tied to contract terms, retention, and approved change orders.
• Contribute to month-end activities and provide support during audits or financial reviews as needed. Requirements • 2–5 years of accounts receivable experience, with construction or contracting industry experience strongly preferred.
• High school diploma or equivalent required; an associate’s or bachelor’s degree in Accounting, Finance, or a related field is preferred.
• Hands-on experience with billing functions, cash applications, commercial collections, and daily cash activity processing.
• Familiarity with AIA billing, progress invoicing, lien waivers or releases, retention billing, and contract-based payment structures.
• Proficiency with accounting and project-related software such as QuickBooks, Viewpoint, Sage 100 Contractor, Sage 300, Procore, or similar systems.
• Strong Excel skills with the ability to organize data, review account details, and support reporting needs.
• Ability to communicate professionally with clients and internal stakeholders while handling sensitive payment matters.
• Strong attention to detail and accuracy in maintaining financial records, reconciliations, and documentation.
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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