Job Information
Texas State University Administrative Assistant II in San Marcos, Texas
Posting Information
Posting Number2026481
Posting/Functional TitleAdministrative Assistant II
University Pay Plan TitleAdministrative Assistant II
LocationSan Marcos
DepartmentConslng, Ldrship, Adlt Educ & Schl Psych
Recruitment TypeOpen Recruiting
Job TypeFull-Time
Funding SourcePermanent
Monthly Salary$3,173.00 - $3,333.33
Job CategoryNon-Exempt
Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.
Minimum of two years experience as an administrative assistant.
Proficient in Microsoft Office Suite, including Word, Outlook, and Excel.
Experience working in a complex work environment such as a university, school, business, agency, or similar environment.
Strong customer service skills in interacting courteously and confidentially with others when answering phones and in person.
Ability to take initiative and work independently under moderate to little supervision on complex tasks and assignments.
Experience with assisting and/or coordination with meeting and event planning.
Experience working as a team member and interacting with colleagues in a courteous manner.
Preferred Qualifications
Experience working in higher education at a college or university.
Experience working at Texas State University and understanding of TXST policies and procedures.
Experience with TXST programs including SAP , Concur, AIM , Banner, CourseLeaf, 25Live, Slate, and Canvas.
Exceptional organizational abilities with a high level of attention to detail.
Skilled in preparing clear, concise and grammatically correct correspondence, documents, and spreadsheets.
Ability to multitask to meet deadlines while coping with frequent interruptions.
Job Description
Responsible for providing administrative support in the Department of Counseling, Leadership, Adult Education & School Psychology ( CLAS ). This includes primary support responsibilities for CLAS programs and other department duties as assigned. This position is in person on the San Marcos campus.
Job Duties
The Administrative Assistant II provides administrative support through the following duties to students, faculty, and staff in the department.
Create a welcoming environment for programs and greet students, faculty, and visitors to the office. Respond to incoming phone calls and emails for the programs. Provide guidance or referrals to students, faculty, and visitors, as needed.
Make purchases for the programs and department, process reimbursements, and submit forms and payments for independent contractors in a timely manner. Ensure that expenses and receipts are sufficiently tracked, submitted, and reconciled according to university procedures.
Reserve rooms and assist with faculty meetings, department, and program events as needed.
Enter course registration, scheduling, and room reservation information for upcoming semesters. Make changes to course information, as needed. Process override requests with appropriate approval from program faculty.
Provide information to prospective students about admissions, registration, override requests, and basic program-related information. When needed contact non-registered students to increase registration. Support programs in admissions procedures.
Prepare travel requests, mileage reimbursement, and expense reports for students, faculty, and staff. Ensure student and faculty travel spreadsheets are accurate and complete on a weekly basis. Support faculty candidates by making travel, transportation, and lodging arrangements.
Develop partnerships with university and community contacts so you can more effectively complete administrative tasks. Send partnership agreements as needed to identified stakeholders and track signatures for prompt completion.
Additional Information to Applicants
Job Open Date04/22/2026
Job Close Date (posting closes at midnight)05/15/2026
Open Until FilledNo
Normal Work DaysMonday, Tuesday, Wednesday, Thursday, Friday
Normal Work Hours Start8:00AM
Normal Work Hours End5:00PM
Posting Notices
Legal and Required Notices
Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions.
Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.
In accordance with federal law, all new employees must complete the Form I-9 and provideacceptable documentation (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents) verifying their identity and authorization to work in the United States. Texas State University participates in E-Verify, and employment is contingent upon the successful verification of work authorization. Employees are required to maintain valid work authorization to satisfy the conditions of Form I9 at all times during their employment and the university makes no implicit or explicit promises to financially support visa or permanent residency applications.
Why Choose Texas State University?
Join the Texas State Bobcat team and experience a career that offers more than just a job—it’s a path to a brighter future. As a Texas State employee, you’ll enjoy:
Exceptional Benefits:Comprehensive health insurance with 100% premium coverage for employees and 50% for dependents, starting on your first day.
Generous Time Off:Enjoy vacation, holidays, sick leave, and more to maintain a healthy work-life balance.
Wellness and Balance:Access a FREE wellness program, plus mother and family-friendly resources to support your personal well-being.
Professional Growth:Explore a wide range of training, development courses, certifications, and educational support programs.
Welcoming Campus:Become part of a vibrant Bobcat community with numerous social and professional networks.
Tuition Benefits:Take advantage of tuition support for yourself and for your dependent children, making higher education more accessible for your family.
Retirement Security:Secure your future with TRS pension, retirement plans, and voluntary savings options with strong employer contributions.
At Texas State University, you’re not just an employee—you’re a valued member of a thriving and beautiful campus community. Start your journey with us today.https://www.hr.txst.edu/benefits.html
Quick Linkhttps://jobs.hr.txstate.edu/postings/56820
Applicant Document