Job Information
Robert Half Receptionist 3 in San Jose, California
Description We are looking for an experienced and service-focused Receptionist to support a high-visibility office environment in California. This is a Contract position requiring full onsite attendance, where you will serve as a key point of contact for employees, guests, candidates, and vendors while helping maintain a welcoming workplace experience. The ideal candidate brings strong administrative ability, confidence in customer-facing interactions, and a proactive approach to supporting daily office operations with discretion and sound judgment.
Responsibilities:
• Welcome visitors, employees, candidates, and service providers in a courteous manner and ensure each arrival is handled efficiently and courteously.
• Oversee front desk activity, keeping the reception and lobby areas organized, presentable, and aligned with workplace and security expectations.
• Guide guests and staff to the appropriate internal contacts or departments, including workplace support, facilities, human resources, IT, and event teams.
• Manage visitor check-in activity, support badge distribution and collection, and maintain accurate records to meet site access and security requirements.
• Communicate messages clearly and route inquiries to the correct team members to support smooth day-to-day operations.
• Perform administrative support duties such as document organization, filing, spreadsheet updates, scanning, and light data entry.
• Coordinate workplace service requests by reporting cleaning, maintenance, repair, and restocking needs through established internal processes.
• Assist with incoming deliveries, packages, and courier drop-offs while partnering with mailroom and workplace teams to ensure proper routing.
• Collaborate with facilities and workplace operations staff to help maintain a seamless onsite experience and provide cross-coverage for administrative needs when required. Requirements • Prior experience in a receptionist, front desk, or similar administrative support role within an office setting that requires attention to detail.
• Strong customer service and verbal communication skills with the ability to interact confidently in a client-facing environment.
• Comfortable working fully onsite in San Jose, California on a Monday through Friday schedule.
• Proven ability to manage multiple priorities, maintain accurate logs, and handle visitor-facing responsibilities with attention to detail.
• Proficiency with common office software, including Microsoft Word, Excel, and Outlook.
• Experience with data entry, document filing, and general office coordination tasks.
• Strong presentation, sound judgment, and a service-oriented approach suited to a high-visibility reception area. TalentMatch®
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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