Job Information
Robert Half Legal Assistant in San Jose, California
Description We are looking for a Legal Assistant to join a busy boutique law firm in San Jose, California, supporting attorneys across civil and criminal matters. This is a contract opportunity with the potential to become permanent for someone who is organized, responsive, and comfortable working in a high-activity legal environment. The ideal candidate will help keep cases moving forward by managing filings, monitoring deadlines, and providing dependable administrative support. This position is fully on-site and suited for someone who can balance accuracy, urgency, and strong communication.
Responsibilities:
• Prepare and submit court filings through MyCase, Odyssey, and other applicable e-filing platforms while ensuring documents meet procedural requirements.
• Maintain detailed calendars for hearings, filings, and internal milestones, and proactively monitor upcoming due dates to support timely case progress.
• Review court procedures and confirm filing timelines for both civil and criminal cases to help the legal team stay aligned with jurisdictional rules.
• Support client intake activities by gathering information, documenting conversations clearly, and organizing case-related details for attorney review.
• Record billable and non-billable time entries accurately, including block-billed work when appropriate, to support timekeeping and invoicing.
• Retrieve and examine minute orders, identify key case developments, and update deadlines or next steps based on court direction.
• Organize electronic case files, correspondence, and client records so materials remain current, accessible, and properly maintained.
• Assist attorneys with document formatting, written communications, follow-up tasks, and monthly billing support as needed.
• Use Google Workspace tools such as Drive, Calendar, and Chat to coordinate daily workflow and maintain efficient team communication. Requirements • At least 2 years of experience in a Legal Assistant or Legal Secretary position within a law firm or similar legal setting.
• Demonstrated experience supporting litigation matters with a strong focus on court filings, calendaring, and deadline management.
• Hands-on proficiency with MyCase is required.
• Familiarity with Odyssey and other electronic filing systems used for court submissions.
• Strong attention to detail with the ability to manage multiple priorities in a fast-paced environment.
• Effective written and verbal communication skills, along with solid administrative and organizational abilities.
• Proficiency with Google Workspace and general office technology used in legal operations.
• Spanish language skills are a plus, but not required.
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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