Job Information
Insight Global Timekeeper / Administrative Assistant in San Diego, California
Job Description
An employer in San Diego is seeking a Timekeeper / Administrative Assistant to support timekeeping and administrative operations for two internal groups at a local utility. This role is split approximately 50% timekeeping and 50% administrative support, with a strong emphasis on accuracy, proactive communication, and professionalism.
This individual will be responsible for reviewing, processing, and ensuring the accuracy of approximately 50 union employee timesheets, while also supporting general administrative tasks such as scheduling, meeting coordination, and office operations. The ideal candidate is comfortable working with union employees, proactive in reaching out to managers for clarification, and able to work independently without heavy oversight.
Key Responsibilities
Timekeeping (50%)
• Review, track, and process approximately 50 union employee timesheets
• Ensure completeness, accuracy, and timely submission of timesheets
• Follow up with managers and employees to resolve missing or incorrect entries
• Enter and manage time in timekeeping systems (MyTime preferred)
• Provide backup support for other departments when timekeepers are out
Administrative Support (50%)
• Schedule meetings and coordinate calendars
• Run meetings, take notes, and distribute follow‑up items
• Order office supplies and support general office operations
• Coordinate events and assist with ad hoc administrative tasks
Provide administrative support to two internal teams
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.
Skills and Requirements
• 1–2+ years of experience handling timekeeping
• 1–2+ years of experience in an Administrative Assistant or similar support role
• High school diploma or equivalent (required)
• Proficiency in Microsoft Outlook and Excel, including data entry and copying tables
• Experience entering time into a timekeeping system (MyTime strongly preferred)
• Strong attention to detail and accuracy
• Professional communication skills with the ability to work effectively with union and non‑union employees
Proactive work style—comfortable reaching out to managers and problem‑solving independently • Operations or utility industry experience
• Familiarity with MyTime timekeeping software
• Utilities or public sector experience
Bachelor’s degree