Job Information
Robert Half Project Coordinator in San Diego, California
Description
Overview
Robert Half is partnering with a leading construction firm seeking a highly organized and detail-oriented Project Coordinator to support field leadership and project teams. This role is ideal for someone who thrives in a fast-paced environment, can manage shifting priorities, and enjoys keeping construction projects organized, documented, and on track from an administrative standpoint.
Position Summary
The Project Administrative Coordinator will provide critical administrative and coordination support to construction project teams, including superintendents and project managers. This individual will be responsible for maintaining project documentation, tracking change orders, supporting reporting needs, and ensuring accurate data entry across multiple systems. The role requires strong communication skills, attention to detail, and the ability to manage multiple moving parts in a dynamic construction environment.
Key Responsibilities
Provide day-to-day administrative support to project managers and field superintendents
Track, update, and maintain change orders, job logs, and project status updates in spreadsheets and/or project management systems
Prepare, organize, and maintain project documentation including permits, inspection records, work authorizations, and job files
Attend project meetings, take detailed meeting notes, and distribute action items to relevant stakeholders
Monitor project data for accuracy, completeness, and compliance with internal standards
Assist in tracking project budgets, estimates, and cost updates through simple calculations and reporting tools
Coordinate communication between field teams, subcontractors, and office staff to ensure alignment on project updates
Maintain organized to-do lists and assist with prioritizing urgent field requests
Support general administrative duties such as filing, data entry, and report generation as needed
Requirements
Qualifications
2+ years of administrative, project coordination, or construction office support experience preferred
Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment
Proficiency in Microsoft Office Suite (Excel, Word, Outlook) required
Experience with spreadsheets, data tracking, and documentation management
Strong written and verbal communication skills
Ability to work closely with field teams and adapt quickly to changing project needs
Construction industry experience is a plus but not required
TalentMatch®
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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