Job Information
Robert Half Bilingual Office Administrator (English/Japanese) in San Diego, California
Description
Position Overview
We are seeking a highly organized and detail-oriented Bilingual Japanese Office Administrator to support daily office operations and facilitate communication between English- and Japanese-speaking teams. This role will be responsible for administrative coordination, document management, and providing bilingual support across departments to ensure smooth business operations.
Key Responsibilities
Provide administrative support to office leadership and cross-functional teams.
Translate and interpret communications between English and Japanese (written and verbal).
Manage calendars, schedule meetings, and coordinate appointments and travel arrangements.
Prepare and translate documents, reports, presentations, and correspondence.
Serve as a point of contact for Japanese-speaking clients, vendors, and internal stakeholders.
Maintain organized filing systems (digital and physical) for business documents and records.
Assist with office operations including supply management, vendor coordination, and expense tracking.
Support onboarding logistics for new employees and assist with general HR or operational tasks as needed.
Coordinate meetings, prepare agendas, and take meeting notes when required.
Ensure confidentiality and accuracy in handling sensitive company information.
Requirements
Qualifications
Fluency in Japanese and English (both written and verbal) required.
2+ years of experience in office administration, administrative support, or similar role.
Strong organizational, multitasking, and time-management skills.
Excellent communication and interpersonal abilities.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and common office software.
Experience translating business documents and facilitating bilingual communication.
Ability to work independently and manage multiple priorities in a fast-paced environment.
High attention to detail and strong problem-solving skills.
TalentMatch®
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .