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Job Title

Administrative Associate for Department of Computational, Engineering, & Mathematical Sciences

Agency

Texas A&M University - San Antonio

Department

Department of Computational, Engineering, and Mathematical Sciences

Proposed Minimum Salary

$17.50 hourly

Job Location

San Antonio, Texas

Job Type

Staff

Job Description

The Administrative Associate provides advanced administrative support for the Department of Computational, Engineering, & Mathematical Sciences. The role involves managing departmental communications and calendars, coordinating faculty and student-related processes, and handling key administrative, financial, and logistical tasks.

Salary: $17.50 hourly

Responsibilities:

Communication & Coordination:

• Serve as a primary point of contact for the department, manage correspondence for the department chair and faculty, and coordinate faculty and student meetings.

Personnel & Hiring:

• Support faculty and staff hiring, including posting jobs, managing applications, scheduling interviews, and assisting with onboarding processes.

• Track and process approvals for new hires, reappointments, and terminations.

Office & Records Management:

• Maintain confidential personnel files, departmental records, and office assets.

• Handle daily office duties and serve as a liaison between students, faculty, and administrators.

Financial & Logistical Support:

• Process travel requests and expense reports, manage procurement card reconciliation, and handle supply ordering.

• Coordinate meetings, events, and special projects.

May require work beyond normal office hours and/or work on weekends. This position may supervise student workers.

This is not a remote position. The selected candidate will be required to work on campus. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal background check.

Required Education and Experience:

• High school diploma or higher in related field.

• Five years (5) of related experience.

Knowledge, Skills, and Abilities:

• Proficiency in Microsoft Office Suite (Word, Excel, etc.).

• Excellent written and verbal communication, organizational, and interpersonal skills.

• Ability to handle confidential information and work independently.

  Applicant Instructions:  

  Please make sure to provide the following documents: 

• Cover Letter

• Resume / CV  

• Professional References

  For detailed instructions on how to apply for any position on our website, please use the following link: 

  http://www.tamusa.edu/humanresources/job-opportunities/index.html ​  

  Summary of Employee Benefits:  

  www.tamusa.edu/human-resources/documents/Summary-of-Employees-Benefits1.pdf

  Texas A&M University-San Antonio values community engagement and encourages applicants who are committed to advancing the well-being and prosperity of our communities. 

  Please ensure that all required documents are uploaded prior to submitting the application. Once the application is submitted , no changes or revisions can be made.  If you have issues with adding documents to your application, please contact HR at 210-784-2058.  

  In compliance with ADA, if accommodations are needed for the application process, please contact HR at (210) 784-2058. 

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.