Job Information
Wheeler Machinery P&E Administrative Assistant in Salt Lake City, Utah
P&E Administrative Assistant
Salt Lake City, UT
Job Type
Full-time
Description
Provide support for the PSD sales department. (Full Time Position)
Duties and Responsibilities:
Must be able and committed to work safely, including daily Tyfoom/TRACK card usage and other actions to contribute to zero-accident, zero-injury company goals
Tyfoom engagement to be 95% or above
Accurately prepares and process AVID invoices
Set up new vendors
Provides backup for Office Manager as needed
Provides backup for reserving sales and rental equipment when needed
Enter sales and delivery dates
Provide EDR to PSSR for new equipment
Track rental equipment, MSO’s, titles and sold equipment
Provide equipment ID stickers for rental equipment
TEPS annual billing
Open ESC warranty work orders, add contract enrollment fee and invoice
Working with accounting to make sure special accounting functions are performed and errors are fixed
Update/ Add project folders
Save rental information into project folders
Ordering office supplies, maintain copier/printer supplies and other miscellaneous items.
Event planning for Power Systems
Completing all tasks on time and checking to ensure everything is accurate
Complete O&M documentation
DBS sales equipment entry
Lead opportunity scanning
Assist Project Manager
CSQ Reservation
Update DBS serial numbers
Attaching trailers to rental equipment in DBS
Complete yearly training
Qualifications:
Must be able and committed to work adhering to other Wheeler values including integrity, service, stewardship, and people
Clean driving record, ability to pass a background check, and drug screen(s).
Knowledge of DBS system and how it works behind the scenes
Basic accounting knowledge
Proficient in Adobe and Microsoft suite of products (Outlook, Excel, Word, Power Point)
Knowledge of Smartsheet
Time management skills and ability to effectively prioritize tasks to make deadlines
Great attention to detail
Excellent documentation and communication skills
Positive attitude, professional workmanshi
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c).
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)