Job Information
University of Utah Child Care Administrative Assistant in Salt Lake City, Utah
Details
Open Date 02/23/2026
Requisition Number PRN44344B
Job Title Administrative Assistants
Working Title Child Care Administrative Assistant
Career Progression Track S00
Track Level S3 - Skilled
FLSA Code Nonexempt
Patient Sensitive Job Code? No
Standard Hours per Week 40
Full Time or Part Time? Full Time
Shift Day
Work Schedule Summary
M-F, days, occasional nights or weekends may be required
VP Area President
Department 00291 - Student Parent Support Center
Location Campus
City Salt Lake City, UT
Type of Recruitment External Posting
Pay Rate Range $15.00 - $19.00 per hour depending on education and experience
Close Date 03/23/2026
Priority Review Date (Note - Posting may close at any time)
Job Summary
Provides routine childcare office support. Provides support and assists with the overall administration and development of childcare center operation. May substitute in childcare classrooms when needed.
Learn more about the great benefits of working for University of Utah: benefits.utah.edu
The department may choose to hire at any of the below job levels and associated pay rates based on their business need and budget.
Responsibilities
Essential Functions
Demonstrate effective communication with professionals, parents, and children
Demonstrate an ability to work independently but show a willingness to take direction from the supervisor
Demonstrate a warm, energetic disposition and enjoy working with families and young children (6 weeks to 5 years) and be willing to help out in classrooms as needed
Reviews and processes child care applications and related forms; reviews them for accuracy and completeness; ensures compliance with University and department policies, procedures, and federal, state, and local regulations. Efficiency and speed of processing is a must.
Receives, greets and directs visitors to the appropriate person or center. May provide child care center orientation and child development information for parents. May be asked to work with diaper bank.
Answers telephones, provides assistance, and directs families to the correct person or office. Returns calls and emails in a timely manner.
Processes and answers parent questions in a timely manner, through phone or email.
Creates and maintains child files, service agreements, schedules, etc, and helps centers access information.
Schedules appointments with parents and arranges for tours and orientation meetings
Answers questions about the organization and associated activities.
A large portion of the work is completed in Microsoft Word, Excel, EZ Care, and other browser programs, therefore, excellent computer skills are a must.
Help out in classrooms as needed/instructed.
Other duties as assigned. This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to the job.
Other duties as assigned.
Problem solving
The incumbents in the is position are expected to be familiar with the department’s policies and procedures and are required to have a working knowledge of University and department organizations and procedures in order to answer and assist staff and visitors.
Comments
Work environment and level of frequency typically required:
Nearly continuously: office environment, occasional: early childhood classroom environment or early childhood kitchen.
Requires 3+ years of related experience.
This is a Skilled Level position in the Support track.
Job Code: S22733
Grade: S16
Minimum Qualifications
EQUIVALENCY STATEMENT : 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor’s degree = 4 years of directly related work experience).
Department may hire employee at one of the following job levels:
Requires 3+ years of related experience.
Department-specific Qualifications:
High school diploma or equivalency required.
One year full-time customer services experience or equivalency, demonstrated human relation and effective communication skills also required
One year full-time childcare experience or equivalency (HeadStart, preschool, or childcare licensing etc.)
At least 21 years old
Pass a BCI and fingerprint background check
Willing to obtain first aid training
Demonstrated skills in Microsoft Office and management software
Meet physical characteristics needed for the performance of all job duties (with or without the use of aids)
Sufficient vision to read small printed material as well as long distances across playgrounds and classrooms for child supervision.
Sufficient hearing to hear normal and telephone conversation
Ability to speak in an understandable manner
Tone with sufficient volume to be heard in an office and/or a busy classroom environment
Lift small children (up to 50 lbs)
Carry small children in arms for short distances
Move about on hands and knees and sit on the floor with children
Exhibits physical stamina necessary for daily interaction with young children (walking, kneeling, sitting on floor, lifting up to 50 lbs., etc)
Ability to sit at a computer and perform repetitive motions
Physical dexterity to use a pen or pencil in a legible format, operate a computer keyboard, and other devices
Preferences
Child Development Associate ( CDA ), Associates, or Bachelor’s or equivalent in Early Childhood Education preferred.
More than two years of childcare center experience
National Association for the Education of Young Children ( NAEYC ) and Department of Health Child Care Licensing rules and regulations experience preferred.
Type Benefited Staff
Special Instructions Summary
Additional Information
The University of Utah values candidates who have experience working in settings with students from diverse backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students.
Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities and protected veterans are encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action:
Director/ Title IX Coordinator
Office of Equal Opportunity and Affirmative Action ( OEO /AA)
383 University Street, Level 1 OEO Suite
Salt Lake City, UT 84112
801-581-8365
oeo@utah.edu
Online reports may be submitted at oeo.utah.edu
For more information:
https://www.utah.edu/nondiscrimination/
To inquire about this posting, email:
employment@utah.edu
or call 801-581-2300.
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.