Job Information
Wheeler Machinery AP/AR Admin Clerk in Salt Lake City, Utah
AP/AR Admin Clerk
Salt Lake City, UT
Job Type
Full-time
Description
Gardner Energy, a leading renewable energy company based in West Haven, Utah, is seeking a detail-oriented and dependable AP/AR Clerk to join our Finance team. This role is essential to ensuring the accuracy and timeliness of our financial transactions, supporting our mission to deliver high-quality solar and battery storage solutions. The AP/AR Clerk will manage day-to-day invoicing, payment processing, and collections, contributing to the financial health and operational efficiency of our growing organization, as well as supporting some operational and administrative functions as needed within the team.
Duties and Responsibilities:
Accounts Payable:
Receive, verify, and process vendor invoices in accordance with company policies
Match purchase orders, receipts, and invoices to ensure accuracy
Prepare and execute timely vendor payments via ACH, check, or other approved methods
Resolve discrepancies with vendors and internal departments
Maintain accurate and organized records of all accounts payable transactions
Accounts Receivable:
Generate and submit customer invoices with appropriate documentation
Monitor accounts receivable aging and follow up on outstanding balances
Post customer payments and reconcile AR sub-ledger with the general ledger
Coordinate with customers to resolve billing issues and ensure timely collections
Reconciliation & Reporting:
Reconcile AP and AR accounts regularly to ensure accuracy
Assist with month-end close processes and financial reporting
Prepare reports on outstanding payables and receivables for management review
Performs all other duties as assigned.
Credit Checks and Collections:
Credit Assessment: Evaluate the creditworthiness of individuals or businesses by analyzing credit reports (Dun & Bradstreet), financial documents, vendor and bank references, personal guarantees, etc.
Credit Policy Adherence: Ensure compliance with company credit policies and guidelines while making recommendations for credit limits and terms.
Relationship Management: Collaborate with sales teams and customer service to understand customer needs and negotiate credit terms that balance risk and business objectives.
Monitoring and Review: Monitor the financial performance and credit status of existing customers, identifying potential risks or opportunities for adjustments in credit terms.
Commit time to special outreach efforts to past-due customers, adhering to an escalation plan that puts pressure on customers to make payments.
Use various Collections tools to your advantage (e.g. Account Holds, Service Charges, Payment Plans) and recommend any improvement to processes for favorable changes in Days Sales Outstanding KPI.
Customer Support and Operational Assistance:
Customer Support:
- Respond to incoming phone calls and assist customers by addressing and resolving their inquiries promptly. Provide helpful and accurate information to ensure customer satisfaction and maintain positive relationships.
Project Support:
- Assist project managers in generating purchase orders within the Business Central system. Request quotations from suppliers and coordinate with them to ensure timely receipt of the orders, supporting project timelines and objectives.
Payroll Verification:
Support the Operations Manager by verifying payroll hours using designated timekeeping software. Ensure accurate records are maintained, and facilitate the submission of payroll data through the payroll processing system.
Other tasks and duties as needed
Qualifications
Education
High school diploma or equivalent required
Associate degree in Accounting or related field preferred
Specialized Knowledge, Skills, and Abilities:
Proficiency in Microsoft Office, especially Excel
Experience with accounting software preferred
Strong attention to detail,
Excellent organizational skills
Ability to manage multiple tasks and meet deadlines in a fast-paced environment
Excellent written and verbal communication and interpersonal skills – comfortable on the phone
Commitment to accuracy, confidentiality, and continuous improvement
Experience:
- Minimum 1 year of experience in accounts payable and/or receivable roles
Characteristics:
Team player who prioritizes the success of the Group, in addition to oneself.
Self-motivated and persistent __Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities. The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c).
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)