Job Information
University of Utah Administrative Operations Coordinator in Salt Lake City, Utah
Details
Open Date 03/02/2026
Requisition Number PRN44402B
Job Title Office Administrators
Working Title Administrative Operations Coordinator
Career Progression Track P00
Track Level P3 - Career, P2 - Developing
FLSA Code Administrative
Patient Sensitive Job Code? No
Standard Hours per Week 40
Full Time or Part Time? Full Time
Shift Day
Work Schedule Summary
Generally 8-5. Some evenings required for events.
VP Area U of U Health - Academics
Department 00212 - Ctr Clin & Translational Sc.
Location Campus
City Salt Lake City, UT
Type of Recruitment External Posting
Pay Rate Range 47915-61715
Close Date 04/06/2026
Priority Review Date (Note - Posting may close at any time)
Job Summary
The Utah Clinical & Translational Science Institute ( CTSI ) is seeking an experienced, highly organized Administrative Operations Coordinator to join our mission-driven team. The CTSI advances health research by providing innovative services, training programs, and collaborative infrastructure to investigators across the University of Utah and beyond. Our institute includes more than 80 staff and over 60 engaged faculty partners working together to accelerate discoveries that improve human health.
The Administrative Operations Coordinator serves as a key member of the CTSI administrative team—often the first point of contact for new employees and a central resource for staff and leadership. This role is ideal for someone who thrives in a collaborative, high-functioning environment , enjoys building efficient processes, and brings both precision and initiative to their work.
Working independently, the Coordinator manages a wide range of operational functions, including HR and payroll processes, event planning and logistics, meeting coordination, procurement support, and office operations. The successful candidate will be detail-oriented, proactive, and committed to providing exceptional customer service across a diverse set of stakeholders. They will play an essential role in supporting the CTSI’s culture, streamlining operations, and contributing to continuous process improvement.
This hybrid role includes in‑person, on‑campus responsibilities to support I‑9 verification for new hires, assist with monthly leadership meetings, coordinate events, and provide other hands-on operational support as needed.
Click here to learn more about the CTSI
.
Learn more about the fantasticbenefits provided to University of Utah Employeesincluding generous retirement contribution, comprehensive medical coverage, tuition reduction, and more.
Responsibilities
Key responsibilities for the CTSI Administrative Operations Coordinator:
Manages HR processes for the CTSI , including job postings, new hire paperwork, I‑9 verification, onboarding coordination, and offboarding procedures.
Oversees CTSI -wide payroll‑related activities , ensuring timely and accurate processing in collaboration with central HR/payroll offices.
Plans, coordinates, and executes CTSI events , including External Advisory Board Meetings, biannual retreats, staff and faculty engagement activities, and the End‑of‑Year Celebration.
Organizes leadership-led meetings , including scheduling, preparing agendas, taking and distributing minutes.
Supports operational functions , including procurement, supply management, travel arrangements, and general office operations.
Leads special projects to improve CTSI processes, enhance collaboration, and ensure continuity of operations during personnel transitions.
Provides training and support to staff on administrative systems, tools, and workflows; serves as a resource for CTSI operational best practices.
Maintains confidentiality and handles sensitive information and complex situations with professionalism and discretion.
Fosters a positive CTSI culture by supporting engagement initiatives and serving as an accessible, customer‑focused resource for staff and faculty.
Exercises independent judgment in prioritizing tasks, solving operational challenges, and ensuring smooth day‑to‑day CTSI operations.
Other duties as assigned.
The department may choose to hire at any of the below job levels depending on experience:
Office Administrator, II
Requires moderate skill set and proficiency in discipline. Conducts work assignments of increasing complexity, under moderate supervision with some latitude for independent judgment.
Requires a bachelor’s (or equivalency) + 4 years or a master’s (or equivalency) + 2 years of directly related work experience.
This is a Developing-Level position in the General Professional track.
Job Code: P22722
Grade: P11
Office Administrator, III
Considered highly skilled and proficient in discipline. Conducts complex, important work under minimal supervision and with wide latitude for independent judgment.
Requires a bachelor’s (or equivalency) + 6 years or a master’s (or equivalency) + 4 years of directly related work experience.
This is a Career-Level position in the General Professional track.
Job Code: P22723
Grade: P15
Minimum Qualifications
EQUIVALENCY STATEMENT : 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor’s degree = 4 years of directly related work experience).
Department may hire employee at one of the following job levels:
Office Administrator, II: Requires a bachelor’s (or equivalency) + 4 years or a master’s (or equivalency) + 2 years of directly related work experience.
Office Administrator, III : Requires a bachelor’s (or equivalency) + 6 years or a master’s (or equivalency) + 4 years of directly related work experience.
Preferences
Applicants are strongly encouraged to include a cover letter describing their qualifications in the following areas:
Experience in HR, administrative operations, or office management in a university, research, or healthcare environment.
Experience planning and coordinating meetings or events involving multiple stakeholders.
Demonstrated experience coordinating onboarding/offboarding processes and handling confidential employee information.
Strong organizational, time‑management, and project‑coordination skills, with the ability to manage multiple deadlines independently.
Excellent interpersonal and communication skills, with a commitment to collaborative, customer‑focused service.
Proficiency with Microsoft 365 tools (Outlook, Teams, Word, Excel) and UU administrative systems (Ushop, Concur, PeopleAdmin), and comfort learning new administrative systems.
Type Benefited Staff
Special Instructions Summary
Additional Information
The University of Utah values candidates who have experience working in settings with students from diverse backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students.
Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities and protected veterans are encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action:
Director/ Title IX Coordinator
Office of Equal Opportunity and Affirmative Action ( OEO /AA)
383 University Street, Level 1 OEO Suite
Salt Lake City, UT 84112
801-581-8365
oeo@utah.edu
Online reports may be submitted at oeo.utah.edu
For more information:
https://www.utah.edu/nondiscrimination/
To inquire about this posting, email:
employment@utah.edu
or call 801-581-2300.
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
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