Job Information
University of Utah Administrative Assistants in Salt Lake City, Utah
Details
Open Date 03/17/2026
Requisition Number PRN16849N
Job Title Administrative Assistants
Working Title Administrative Assistants
Career Progression Track S00
Track Level S1 - Entry Level Support
FLSA Code Nonexempt
Patient Sensitive Job Code? No
Type Non Benefited Staff / Student
Temporary? Yes
Standard Hours per Week 16
Full Time or Part Time? Part Time
Shift Day
Work Schedule Summary
Is this a work study job? No
VP Area U of U Health - Academics
Department 00283 - Molecular Pharmaceutics
Location Campus
City Salt Lake City, UT
Type of Recruitment External Posting
Pay Rate Range $13.00-17.00 DOE
Close Date 06/17/2026
Priority Review Date (Note - Posting may close at any time)
Job Summary
The Department of Molecular is looking for a part-time employee to provide routine office support. The office assistant will greet and provide a welcoming environment to students, staff, faculty, and visitors while performing administrative duties. This role supports the daily operations of the Department by managing office activities, assisting with inquiries, and performing a variety of tasks to ensure a welcoming and efficient office environment. This team member will be working as part of a friendly, yet focused team. They will need to be dependable, able to focus on their assigned tasks, able to problem-solve, work independently, and be trustworthy. This position has no responsibility for providing patient care or doing any research.
Hours are flexible within regular business hours to accommodate student schedules.
Responsibilities
Responsibilities include, but are not limited to:
Collecting & distribution of campus mail as it relates to Department of PHCEU .
Working on visitor itineraries.
Document management, digital filing of paperwork, and scanning documents.
Photocopying and other office related work.
Word processing, data entry and internet searches.
Visiting campus offices to deliver or pick up documents.
Handling delivery notices of supplies.
Supporting weekly department seminar setup and ensuring A/V connections.
Maintaining and updating department databases and info sheets.
Provide administrative support for projects or programs assigned by supervisors.
Handle confidential information with discretion and maintain compliance with university policies.
Minimum Qualifications
EQUIVALENCY STATEMENT : 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor’s degree = 4 years of directly related work experience).
Department may hire employee at one of the following job levels:
Administrative Assistants, I: Requires little to no related experience.
Preferences
Special Instructions Summary
Additional Information
The University of Utah values candidates who have experience working in settings with students from diverse backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students.
Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities and protected veterans are encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action:
Director/ Title IX Coordinator
Office of Equal Opportunity and Affirmative Action ( OEO /AA)
383 University Street, Level 1 OEO Suite
Salt Lake City, UT 84112
801-581-8365
oeo@utah.edu
Online reports may be submitted at oeo.utah.edu
For more information:
https://www.utah.edu/nondiscrimination/
To inquire about this posting, email:
employment@utah.edu
or call 801-581-2300.
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.