Job Information
University of Utah Administrative Assistant in Salt Lake City, Utah
Details
Open Date 02/17/2026
Requisition Number PRN44296B
Job Title OCHE Front Desk & Administrative Assistant
Working Title Administrative Assistant
Career Progression Track D
Track Level
FLSA Code Administrative
Patient Sensitive Job Code? No
Standard Hours per Week 40
Full Time or Part Time? Full Time
Shift Day
Work Schedule Summary
Monday – Friday, On-site, 8am – 5pm
Availability for after-hours support as needed.
VP Area President
Department 01379 - USHE Commissioner
Location Office of the Commissioner - Downtown SLC
City Salt Lake City, UT
Type of Recruitment External Posting
Pay Rate Range $45,000 - $55,000 - Depending on Experience
Close Date 05/17/2026
Priority Review Date (Note - Posting may close at any time) 03/03/2026
Job Summary
The Utah System of Higher Education ( USHE ) is seeking a full-time Administrative Assistant to provide superior customer service to guests, vendors and staff. We are seeking a self-motivated team member with excellent customer service, organization, communication, document preparation, and multitasking skills to serve two primary functions: 1) full-time front desk receptionist; and 2) building support assistant.
Responsibilities
Provide superior customer service to all guests and internal employees.
Greet guests, determine purpose of visit, verify identity, log arrival and departure times and contact the host of the visitor. Provide parking validations for visitors.
Schedule conference rooms for meetings, interviews, and luncheons.
Answer the main phone line and transfers calls accordingly. Manage inbound/outbound mail deliveries as well as office email account
Work with various admin team members on projects and events. Fill in when other administrative assistants are out of the office.
Maintain a clean and neat environment in the lobby, conference rooms, and consultation rooms at all times.
Provide front-line building management and receptionist support to building leadership, tenants, vendors, contractors, and visitors.
Serve as a point of contact during the Building Director’s absence, including after-hours, weekend, and holiday support.
Respond to building emergencies, alarms, and auto-dialer notifications and provide administrative support during emergency situations.
Coordinate building operations and services, including janitorial, parking, security, IT, HVAC , elevators, utilities, and vendor access.
Manage building access systems, including key cards, intercoms, audit logs, and temporary or vendor credentials.
Assist with parking management, validations, visitor access, and citation resolution using the AirGarage system.
Maintain accurate records, logs, directories, and documentation related to building contracts, inspections, vendors, and emergency contacts.
Support board meetings and on-site events, including scheduling, logistics, room setup, and guest coordination.
Manage lobby conference room schedules and support organizational meetings and events.
Oversee mailroom operations, including package delivery and pickup through smart mailbox systems.
Provide corporate concierge services and high-quality customer service to tenants and guests.
Assist with building beautification efforts and tenant engagement initiatives.
Maintain a professional presence at all times and represent the organization with integrity and dedication.
The essential functions listed above are not a comprehensive list of all duties, tasks or projects.
Minimum Qualifications
Skills and Knowledge:
Three to five years of experience supporting upper-level management, office reception, or equivalent experience.
Experience with multi-line phone systems and proficiency in Microsoft Office and related software (e.g., Outlook, PowerPoint).
Strong administrative and organizational skills with excellent attention to detail and the ability to manage projects efficiently and meet deadlines.
Exceptional communication, interpersonal, and customer service skills, with the ability to interact professionally with executives, tenants, vendors, visitors, and diverse audiences.
Ability to multitask, prioritize competing demands, and remain composed in fast-paced or emergency situations.
Proficiency in learning and utilizing building systems and technology platforms (e.g., access control, parking systems, intercoms).
Demonstrated professionalism, confidentiality, ethical standards, and service-oriented mindset, contributing to a welcoming and positive work environment.
Skilled in coordinating logistics, schedules, and special service requests across multiple stakeholders while meeting customer expectations and company procedures.
Education: One year of education can be substituted for one year of related work experience.
- A High School Diploma is required; an associate degree is preferred. Applicants with a higher education certificate or a degree higher than an associate degree are encouraged to apply.
Preferences
Associate’s degree
Experience working in higher education
Type Benefited Staff
Special Instructions Summary
Additional Information
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.
All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/
Online reports may be submitted at oeo.utah.edu
https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.