Job Information
Robert Half Receptionist in Sacramento, California
Description We are looking for a detail-oriented and welcoming Receptionist for a contract position based in Sacramento, California. This role serves as a key point of contact for visitors, residents, staff, and callers while supporting day-to-day front desk and administrative operations. The ideal candidate brings strong communication skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.
Responsibilities:
• Welcome guests warmly, assess their needs, and direct them appropriately to create a positive arrival experience.
• Coordinate with internal teams to support admissions-related activities, transportation arrangements, and visitor guidance for community events and appointments.
• Maintain accurate daily occupancy records and communicate relevant updates to appropriate staff members.
• Notify department leaders of upcoming admissions or returns, and route questions or concerns to the appropriate manager or administrator for timely follow-up.
• Respond to incoming calls and in-person inquiries by providing clear, helpful information and routing messages as needed.
• Keep resident, staff, and visitor records current, including logs for guest check-ins and resident sign-in and sign-out activity.
• Complete administrative support tasks such as entering resident details into databases, preparing documents, updating reports, and handling general clerical assignments.
• Assist with office operations by sorting mail and packages, preparing event materials, monitoring office equipment, and helping maintain inventory and supply levels.
• Provide support with distributing payroll checks and resident statements when requested. Requirements • High school diploma or equivalent required.
• Strong organizational skills with the ability to manage front desk activities and administrative details efficiently.
• Excellent verbal and written communication skills.
• Experience handling multi-line phone systems and delivering high-quality customer service.
• Proficiency with data entry and Microsoft Office applications, including Word, Excel, and Outlook.
• Ability to manage schedules, organize files, and maintain accurate records.
• Strong interpersonal skills and a detail-oriented, service-oriented demeanor.
• Bilingual candidates are encouraged to apply. TalentMatch®
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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