Job Information
Robert Half Accounts Payable and Receivable Specialist in Rochester, New York
Description
Tess Gilmore is looking for an Accounts Payable and Receivable Specialist to join her clients ever growing team here in Rochester, NY. The Accounts Payable & Receivable Specialist plays a key role in ensuring accurate, timely, and efficient financial transactions across the organization. This position is responsible for managing the full-cycle AP and AR processes—including invoice processing, vendor management, payment runs, cash application, collections follow-up, and account reconciliation. The ideal candidate is detail-oriented, deadline-driven, and comfortable working in a fast-paced environment with a high degree of accuracy.
Key Responsibilities
Accounts Payable
Process high-volume invoices, ensuring accuracy, proper coding, and adherence to company policies.
Match purchase orders, packing slips, and invoices (2-way or 3-way match).
Reconcile vendor statements and resolve discrepancies in a timely manner.
Prepare weekly payment runs (checks, ACH, wire transfers).
Maintain vendor records, including W‑9s and banking details.
Assist with month-end closing tasks, including AP accruals.
Communicate with internal departments to clarify approvals, coding, and missing documentation.
Accounts Receivable
Generate customer invoices and credit memos in accordance with contract terms or project milestones.
Apply cash receipts accurately and promptly to customer accounts.
Monitor outstanding receivables and follow up on past-due accounts.
Investigate and resolve customer billing issues or discrepancies.
Prepare aging reports and provide status updates to management.
Assist with AR-related month-end activities, including reconciliations and reporting.
For immediate and confidential consideration, apply today or contact Tess Gilmore with Robert Half's Rochester, NY branch directly!
Requirements
Qualifications
2–5+ years of combined AP/AR or general accounting experience.
Strong understanding of fundamental accounting principles.
Experience with ERP/accounting systems (e.g., QuickBooks, NetSuite, SAP, Sage, Epicor, Oracle).
Proficiency in Microsoft Excel (pivot tables, VLOOKUPs preferred).
High attention to detail and strong organizational skills.
Ability to manage multiple priorities and meet deadlines.
Strong communication skills for working with vendors, clients, and internal teams.
Ability to maintain confidentiality and handle sensitive financial data.
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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