Job Information
Insight Global Project Manager 3 - Imaging in Richmond, Virginia
Job Description
I hope you’re doing well! I wanted to reach out to introduce myself as your new point of contact at Insight Global. I recently met with Mike Carlock, who recommended that you and I connect.
Over the past several years, we’ve continued to invest heavily in expanding our Professional and Managed Services capabilities. My goal is to ensure you’re aware of the full scope of how we can support you—so as new initiatives, capacity needs, or transformation efforts arise, Insight Global can be considered a broader strategic partner to you and your team.
I went ahead and placed some time on your calendar to make things easier, but please feel free to propose a different time if needed. I look forward to connecting soon.
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.
Skills and Requirements
Essential Duties and Responsibilities
Staff Leadership and Program Oversight
• Directly manage, mentor, and develop a team of document management specialists, setting performance expectations, conducting evaluations, and fostering professional growth.
• Establish and maintain program governance, including service level agreements (SLAs), key performance indicators (KPIs), and operational metrics for the document management function.
• Coordinate cross-functional project activities, manage timelines, and ensure deliverables align with organizational priorities and resource constraints.
• Provide regular status reporting to senior leadership on program health, risks, and improvement initiatives.
Business Process Analysis and Improvement
• Conduct comprehensive assessments of current document management processes, identifying bottlenecks, redundancies, and opportunities for optimization.
• Develop detailed process flow documentation, functional flow diagrams, and current-state/future-state analyses using industry-standard methodologies.
• Design and implement business process improvements that streamline document intake, classification, routing, and archival across all input channels (fax, email, physical mail, electronic submission).
• Apply Lean, Six Sigma, or equivalent continuous improvement frameworks to measure and sustain process gains.
Document Capture and Routing Technologies
• Serve as the subject matter expert for fax server and document capture platforms, including RightFax and Kofax, managing configuration, rule sets, and integration with downstream systems.
• Design and maintain automated routing rules that interpret inbound documents from fax, email, scanned mail, and other sources, ensuring accurate delivery to appropriate queues, departments, or workflows.
• Oversee the integration of capture technologies with enterprise content management (ECM) platforms and line-of-business applications.
• Evaluate emerging capture and intelligent document processing (IDP) solutions and make recommendations for technology adoption or upgrades.
Electronic Document and Content Management Systems
• Manage and optimize the organization’s electronic document/content management system (EDMS/ECM), with hands-on experience in one or more platforms such as Laserfiche, IBM FileNet, or Hyland (OnBase/Perceptive Content).
• Define and enforce document taxonomy, metadata schemas, retention schedules, and access control policies within the ECM environment.
• Partner with IT and application teams to maintain system health, plan upgrades, and ensure high availability of document management infrastructure.
AI/ML-Driven Automation
• Identify and implement AI/ML-based solutions for intelligent document classification, optical character recognition (OCR) enhancement, natural language processing (NLP), and automated data extraction.
• Develop and refine machine learning models and rule sets that enable the system to sort, classify, and route documents with minimal human intervention, continuously improving accuracy through feedback loops.
• Quantify automation benefits through metrics such as reduction in manual processing hours, error rates, and cycle times; present business cases for expanded AI/ML adoption.
• Stay current with advancements in intelligent automation, generative AI, and document intelligence platforms to maintain a forward-looking technology roadmap.
Stakeholder Engagement and Requirements Management
• Facilitate requirements-gathering sessions with business stakeholders across departments to understand document handling needs, pain points, and compliance obligations.
• Translate business requirements into technical specifications and solution designs that development and infrastructure teams can execute.
• Communicate complex technical concepts to non-technical audiences, ensuring stakeholder alignment and informed decision-making.
• Serve as the liaison between business units, IT, vendors, and compliance teams for all document management initiatives. Bachelor's degree in Information Technology, Business Administration, Computer Science, or a related field. Master's degree preferred
Nice to have
5
Years
Progress Experience in document management, content management or records management
Required
10
Years
Supervisory or program management experience for a document, content or records management team
Required
5
Years
Demonstrated experience managing multiple direct reports in an operational or technology environment
Required
5
Years
Hands-on experience with RightFax & Kofax (or comparable fax server/doc capture platforms) including configuration, administration, and workflow desig
Required
7
Years
In-depth working knowledge of at least one enterprise ECM/EDMS platform: Laserfiche, IBM FileNet, or Hyland products (OnBase, Perceptive Content)
Required
7
Years
Proven track record of implementing AI/ML technologies for document classification, data extraction, & intelligent routing in a production environment
Required
7
Years
Experience designing and documenting business processes, including process maps, swimlane diagrams, functional flow diagrams, and SIPOC charts
Required
7
Years
Familiarity with OCR, ICR, barcode recognition, and forms processing technologies
Required
7
Years
Strong analytical and problem-solving skills with a data-driven approach to decision-making
Required
7
Years
Excellent written and verbal communication skills, with the ability to translate between technical and business audiences
Required
7
Years
Experience w/ formal requirements gathering, including conducting stakeholder interviews, creating user stories, & managing requirements traceability
Required
7
Years
Proficiency in project management methodologies (Agile, Waterfall, or hybrid) and tools (e.g., Jira, MS Project, Azure DevOps)
Required
7
Years
Strong organizational skills with the ability to manage multiple concurrent initiatives and competing priorities
Required
7
Years
PMP, PgMP, or equivalent project/program management certification
Highly desired
5
Years
Lean Six Sigma Green Belt or Black Belt certification
Desired
5
Years
Certified Information Professional (CIP) or Certified Records Manager (CRM) designation
Desired
5
Years
Experience with robotic process automation (RPA) tools such as UiPath, Blue Prism, or Automation Anywhere in conjunction with document workflows
Desired
5
Years
Knowledge of regulatory compliance frameworks relevant to document retention (e.g., HIPAA, SOX, FOIA, NARA)
Desired
5
Years
Experience with cloud-based content services platforms and migration from on-premises to cloud ECM environments